Finance Assistant

Bloxwich, Walsall
per annum
15 Mar 2017
31 Mar 2017
Contract Type
Full Time

Job Description –Finance Assistant

(Ref: AP1)


Reports to:

Finance Officer


Full time – 37 Hours

All year round (including school holidays)

21 days holiday + 9 bank holidays (holiday out of term time only)

Working Hours: Monday – Thursday 8.15am – 4.15am, Friday 8.15am – 3.45pm                                                                          (including a 30 minute lunch)


Matrix Academy Trust, Leamore Lane, Walsall, WS2 7NR



Main Purpose:

To provide finance and administrative support to the CFO/ Finance Manager

Main Activities:

  • Processing of Invoices, checking to purchase orders, ensuring appropriate authorisation in accordance with agreed procedures and timescales
  • Investigating and resolving supplier invoices under query arranging returns and ensuring that refunds or credit notes are received
  • Production and Maintenance of each school Inventory
  • Timely invoice data capture for inventory update
  • Liase with trust bankers regarding transaction detail when necessary
  • Input of standard information to the Finance system (suppliers, debtors etc.) in accordance with procedures
  • Ensure all VAT numbers are accurate and up to date
  • Authorising Orders as per correct procedure
  • Dealing with queries from suppliers, debtors, budget holders and other staff
  • Ad-hoc visits to the bank when necessary
  • Annual archiving of financial records including scanning, disposal and rotation
  • Provide information to auditors upon request
  • Assist with month end procedures
  • Record saleable stock on a monthly basis
  • Processing of all Direct Debits
  • Reconciliation of Supplier Statements
  • Monthly reconciliation of aged creditors
  • Monthly reconciliation of unauthorised invoices
  • Keep accurate data and financial records for all income and expenditure
  • To work within the parameters of the financial procedures and systems of the trust
  • Monthly Inter Account Transfers between each academies Public and School Funds
  • Assist in Financial Year End Procedure as directed by the CFO
  • Proactively implement the trusts financial procedures manual
  • Capture all Capital Expenditure for Finance Officer review




  • Assist with annual Activities Week



Support to School

  • Developing and understanding of Academy policies and procedures, complying with their contents and raising concerns in a timely manner
  • Actively participating in the Performance Management processes within the trust
  • Identify personal training needs and participate in training and performance development whenever required
  • Be aware of, support and ensure equal opportunities for all
  • Contribute to the overall ethos/work/aims of the trust
  • Appreciate and support the role of other professionals
  • Attend and participate in relevant meetings as required
  • To undertake any other duties appropriate to the grade of the post.  In addition to the above the post holder must be committed to safeguarding and promoting the welfare of children and young people
  • To undertake any duties reasonably directed by the Executive Head teacher
  • Job descriptions are subject to annual review

Closing Date for Applications is Friday 31st March 2017

Interviews to take place w/c 3rd April 2017

Please email completed application form, cv and covering letter to