Procurement Assistant

SF Group
Bermuda Park
£28,000 per annum
29 Jul 2017
22 Aug 2017
Hair & Beauty
Contract Type
Full Time

I am currently recruiting on behalf of my corporate client based in Coventry for an outgoing, strong minded Procurement Assistant to support the Category Management Teams with a view to improving our administration quality, preparation for negotiations, deal team organisation and supplier support.

With around 340 deals, 8 Category Management Teams and a peak workload of 150 new deals at year end, there is a requirement to joining the existing 2 Commercial Support team and replace a long standing employee who is leaving to pursue a new direction, after an extensive handover period.

Candidates will need: administrative, analytical, project and computer skills, and ideally some experience of procurement processes. They would be based in Coventry and would report to the Managing Director.

The Procurement Assistant/Analyst will aim to:

  • Improved deal administration to a higher standard, aiming for 'right first time'
  • Support and reduce workload for Chairmen, Administrators and Partners
  • Support negotiations
  • Improve preparation for negotiation meetings to enable better deals
  • Resolve rebate queries to support faster rebate payments
  • Improve the implementation of procedures, systems and best practice


  • Supplier administration - complete and chase missing contracts/price lists, turnover queries, price increases and promotions)
  • Support to ensure purchasing processes and projects are delivered efficiently
  • Support buyers negotiations, which will be usually undertaken in collaboration with other partners
  • Issuing and analysing pre-negotiating deal questionnaires
  • Pre-tender product line level analysis (where data available) to provide more in depth negotiating focus (e.g. net net price comparisons)
  • Issue Invitations to Tender to suppliers and conduct analysis of replies for negotiating teams
  • Negotiation meeting preparation to enable there to be a focused meeting
  • Briefing Negotiating Teams ahead of supplier meetings
  • Accurately set up deals on the intranet ('The Hub') to ensure clear and complete information and all relevant documents are available throughout the deal
  • Monitoring CMT stats/KPIs/savings measurement to track performance

Key skills and attributes:

  • Confident and highly organised multi-tasker and self-starter who can work unsupervised
  • Strong analytical skills, attention to detail, and commercial thinker
  • Microsoft Excel (Pivot tables/Vlookup etc.) and Word skills
  • Understanding of procurement processes and associated buying considerations
  • Experienced Administrator