Finance Assistance

Wolverley Village
£19,000 per annum
29 Jul 2017
19 Aug 2017
Contract Type
Full Time
Excellent Finance Assistant Opportunity

Dudley Area

Temp to Perm

£19000 to £22000

Immediate Start

My client based in the Dudley area are looking to recruit a Finance Assistant on a temp to perm basis.

Job Summary.
Reporting to the Finance Manager you will be part of a small busy team processing financial transactions and reconciling ledgers.

You will take responsibility for the transactions for areas of the business at any given time, but these will rotate periodically.

You will be able to prioritise your work so as to ensure that transactions are processed in a timely manner and deadlines are met.

You will work collaboratively with colleagues around the organisation to help meet the needs of the business, and to support understanding and implementation of finance procedures and practise.

You will establish and maintain the integrity and confidentiality of financial records and the computer systems you use.

General Responsibilities:

To support the Finance Director and the Finance Manager in the delivery of transaction processing and financial reporting.

To be time management focussed to ensure that monthly reporting meets all necessary deadlines, that purchase payments are made on time, and sales invoices are raised promptly etc.

To demonstrate a can do attitude to your work, and operate as part of a team, both within the departments and across the wider organisation.

Main Duties of the Post:

Payments and Expenditure
*Process and input purchase order requests and invoices received in a timely manner, and ensure that all expenditure is authorised within the Charity's Limits of Authority.
*Manage the integrity of the supplier records and ensure that any changes made are recorded and approved.
*Identify fixed asset purchases and ensure the expenditure is coded appropriately.
*Reconcile statements received, and follow up on outstanding credit notes or queries.
*Maintain a record of all suppliers that are paid by direct debit or standing order, and ensure that duplicate payments are not made.
*Process twice monthly payment runs, to ensure that invoices are paid in accordance with agreed payment terms, and that appropriate authorisation is obtained.
*Manage credit card statements and transactions, liaising with card holders monthly to obtain receipts and reconcile statements.
*Reconcile the purchase ledger control account at each month end, providing accurate and appropriate data for the management accounts.
*Process and make payments to volunteers, supporters and trustees as required.
*Prepare accruals and prepayments for review by the Finance Manager in accordance with month end deadlines.

Banking and Cash
*Process cheque payments as required, but seek to manage these such that payments are transferred to Bacs wherever possible.
*Keep petty cash records, and ensure approved levels of cash are maintained and reconciled.
*Enter on the finance system bank transactions arising from cash collections, shop banking and through our donor database.
*Download and reconcile bank account statements in accordance with timescales set by the Finance Manager, working closely with the administration team to ensure that the integrity of the donor database is maintained.
*Reconcile the inter company account on no less than a monthly basis.
*Assist when required with cash office functions.

Sales Ledger
*Raise sales ledger invoices in a timely manner, and follow up on outstanding amounts within agreed timescales.
*Keep the individual requesting the sales invoice informed if payment is not forthcoming, and work with them to ensure that payments are received.
*Manage the integrity of the debtor records and ensure that any changes needed are updated and approved.
*Reconcile the control account at each month end, so as to provide accurate and appropriate data for the management accounts.
*Maintain a summary record of invoices not yet paid and prepare an accrued income schedule for review by the Finance Manager at month end in accordance with deadlines.

VAT and Gift aid
*Maintain the integrity of VAT records and complete quarterly HMRC for review and approval.
*Review gift aid declarations and ensure that members of staff are kept appraised of any where incomplete details remove the option to claim gift-aid.
*Prepare monthly (?) gift aid claims for authorisation prior to submission.
*Maintain a gift aid record so as to provide details of outstanding gift aid to claim at each month end.

Fixed Assets and Stock
*Maintain and update the fixed asset register on no less than a monthly basis.
*Maintain the financial records of stock bought and sold.
*On a monthly basis input values for cost of stock sold, and review it's appropriateness to the levels of income recorded for the month. Investigate any discrepancies.
*Take quarterly stock takes across the trading company sites, and reconcile to centralised stock records held.
*Order and maintain stationery for the organisation, and undertaken periodic review of prices to ensure value for money is obtained.

Person Specification:

Essential Qualities
*Experience of working in a small office where multi-tasking is required.
*Part qualified
*Ability to manage your time effectively
*Friendly and team focussed

Desirable qualities
*Working knowledge of VAT
*Working knowledge of Gift aid

Hours of Work 37.5 08.30am till 4.30pm with 30 minutes lunch.

To apply for this excellent opportunity email your CV now

Adecco is an equal opportunities employer

Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.