Receptionist

Recruiter
Integrity Resource Solutions
Location
Stoke Pound
Posted
01 Aug 2017
Closes
24 Aug 2017
Contract Type
Full Time

My client is looking for an experience receptionist providing support to the Reception Team in respect of offering a professional and efficient reception service to the business.

Responsibilities

  • Working as part of a team on a shift rotation pattern opening and closing the Reception from 8-4pm 9-5pm and 10-6pm Monday to Friday.
  • Meeting and greeting clients offering refreshments and literature while waiting to be collected.
  • Assist in maintaining the reception area and meeting rooms.
  • Answering a busy 12 line Switchboard on behalf of The Group and directing calls or taking messages as appropriate.
  • Respond to client queries as appropriate.

Requirements

  • Fully conversant when using Microsoft Outlook, Word and Excel. Ensuring all in house systems, certificates and policies are kept up to date and adhered to.
  • Issuing, cancelling, monitoring of building security passes to internal and external visitors. Creating reports requested by management.
  • Receiving hand delivered post and parcels and directing accordingly.
  • Maintaining the electronic dial for meeting room booking.
  • Organising internal and external meetings including lunches, refreshments, IT requests and room layout changes.
  • Help with any overflow administration duties passed on from the Administration team e.g. photocopying, mailshots etc.
  • Keeping Health and Safety Certificates and Literature up to date, being a First Aider and Fire Marshall for the ground floor area.
  • Tidying boardrooms, maintaining and keeping stock of kitchen areas, loading dishwashers.
  • Reporting faults, cleaning and maintenance issues and delegating to the appropriate departments/individuals.
  • Overseeing the Visitor Car Parking allocation.

Your next step forward me a copy of your CV, I will follow this up with a telephone call to talk you through the process.