Executive Assistant / Team Secretary

Robert Walters
£14 per hour
29 Jul 2017
24 Aug 2017
Contract Type
Full Time

An experienced Front Office Executive Assistant / Team Secretary is sought to join a prestigious financial services business in Birmingham City Centre on a 6 month temporary contract, however here is a possibility this role will lead to permanent employment.

The successfully appointed Executive Assistant or Team Secretary will have Executive Assistant, Personal Assistant or Team Assistant experience in a front office environment, ideally gained within a large scale, professional services, corporate environment.

You will support a circa 100 person platform, the business requires a focused individual who is comfortable in a corporate environment with one of the world's leading financial institutions. You will be joining a dynamic team, supporting staff at various levels of seniority, across multiple products and in a highly pressurised environment. Attention to detail and effective organisational skills are key requirements to be successful in this role, as well as the ability to multi-task.

Key Responsibilities

  • Booking travel
  • Expenses processing
  • Overseeing the entire on-boarding / off-boarding process for all new joiners / leavers
  • Engage with IT, Facilities and other internal infrastructure groups
  • Handle Blackberry and Amex requests
  • Processing invoices
  • Responsible for office infrastructure (e.g. desk moves) and event planning (internal and external clients)
  • General office administration
  • Interview and meeting coordination
  • Diary management for senior management
  • Adhoc administrative support

Key Skills, Requirements and Experience

  • Banking or Financial Services experience is requires
  • Highly motivated individual
  • Ability to work under pressure and multi-task in a fast paced environment
  • Personable, organised, assertive, efficient and hard working
  • Good Microsoft Office skills (PowerPoint, Word, Excel)
  • Excellent communication skills
  • Good at building internal relationships with key stakeholders

For more information or to apply, please contact Laura Woodhead at