Support Secretary

Workforce Staffing Ltd
8.70 GBP Hourly
02 Aug 2017
17 Aug 2017
Job Type
Contract Type
Job title: Support Secretary/Audio typist
Location: Worcester
Salary: ?8.70
Hours: 37.5

We have an opening within the public sector for around 4 weeks.

Day to Day duties will include the following:

. To assist with the sorting of the day to day incoming mail, taking action or referring back to the senior medical secretary, where necessary.
. To undertake medical audio/copy typing duties, including outpatient letters to GPs, discharge summaries and other official correspondence.
. To accept enquiries from clinicians, GPs Health Service and Social Services personnel, other hospitals, voluntary agencies, patients and their relatives. Patient contact by telephone is an integral part of the basic role. To deal with these enquiries or refer back to the Senior Medical Secretary where necessary.
. To ensure that patient case notes are as up-to-date and accurate by actively participating in the filing/scanning of patient related documentation at the earliest opportunity.
. To ensure that case notes are controlled and delivered and participate with the Medical Records staff to reduce the incidences of lost notes and deliver them to clinical users, as soon as possible. To ensure that all case notes are tracked out prior to sending them out of the office. To ensure that documentation is scanned in an appropriate and timely manner.
. To participate in the use of the PAS system to establish patient information and produce patient documentation as required.
. To assist in providing cover for other secretaries in the Medical Directorate to ensure continuity of service to Consultant, medical staff, service users and patients.
. To undertake any photocopying and collation as required.
. To undertake any other duties as may be required/appropriate by the Senior Secretaries/ Directorate Support Manager.

As a person you will need the following qualities & experience:

. GCSE English & Maths
. Recognised word processing/typing qualification
. Proven secretarial experience.
. Experience of working in a busy office.
. Audio typing.
. In-depth working knowledge of Microsoft Office.
. Excellent verbal and written communication skills.
. Flexible and adaptable.
. Able to work under pressure.
. Ability to work under own initiative and part of a team.

Office Workforce is responsible for thousands of temporary, temp-to-perm and permanent vacancies across the Midlands. We operate from several prime locations in the area, and are likely to have an office right near you. Our team offer a unique service tailored to match your precise needs, and can assist you with the following job categories; Clerical and Administration, Call Centre, Customer Services, Sales and Business Development, Secretarial and PA, Professional and Management. We are always on the lookout for the very best talent, so if you know anyone, refer them to our professional and friendly team who will be more than happy to help.