HR Administrator / Receptionist

Westray Recruitment Consultants
01 Aug 2017
31 Aug 2017
Contract Type
Full Time


A world renowned Global Manufacturer of automotive components is looking to recruit an experienced HR Administrator/Receptionist to join their team on a permanent basis.

You will be working in a support role to the HR team, greeting all visitors to the plant and efficiently processing all incoming telephone calls. You will provide administrative support to the HR and H&S functions, as well as the coordination of recruitment activities.


Working as front of house, you will enforce site visitor policies for visitor and contractors - ensuring that safety wear is issued to all visitors as required. You will also ensure all visitors are recorded as leaving the plant on their exit and all passes are returned to the company.

Providing administrative support, you will raise requisitions for purchase orders and see through to completion in order that payments can be made in a timely manner. You will be tasked with sorting incoming post, and communicating accordingly for staff to collect. You will also be tasked with managing the company`s Occupational Health diary, by booking in employees, as per the request of the HR team or management. You will liaise with the appropriate person to ensure that management referral forms are completed and submitted to Occupational Health prior to case management appointments.

You will actively liaise with HR Advisors to manage the long service award process by ordering and distributing vouchers accordingly. You will also maintain the company telephone directory and organisational charts and update as required. You will arrange meetings with the pension provider for employees and send invitations accordingly.

Working with the HR team, you will coordinate the recruitment process from receipt of CV to offer stage, including arranging interviews and finalising offers. You will liaise with agencies and hiring managers to fill vacancies within the Company`s target time - tracking candidates through the recruitment process and providing feedback following interviews. You will also be tasked with logging absence messages from the absence line and communicating non-attendance to relevant managers.


In order to be considered for this role, you have experience of working within a manufacturing organisation - ideally in a front of house position. You will show a base understanding of the HR function, specifically recruitment processes.

It is essential that you carry an accurate eye for detail, along with strong IT skills - with extensive experience on MS Excel. You will have worked with sensitive information and maintain a high level of confidentiality at all times. You will also evidence experience of working in a fast paced environment, managing several deliverables at any one time.

It would prove highly beneficial for you to have experience of using a switchboard, with solid customer service experience and excellent telephone manner.


The salary for this role is highly competitive.


This is a full time, permanent position
Monday - Thursday (8am-5pm) & Friday (8am - 1pm)


For more information on this role please contact Samantha Bosher, Executive Consultant, she can be reached on either or .

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