Assistant Bid Manager

Inex Associates
30000.00 GBP Annual
03 Aug 2017
30 Aug 2017
Job Type
Contract Type

Assistant Bid Manager

Role Purpose

Support the delivery of market leading bids for Celesio UK as part of the Tendering Centre of Excellence.

Collaborative Working to ensure the win rates for new and renewal opportunities are consistent with business growth targets and expectations.


Contribute to delivery of the Tender Team goals, objectives and targets

Work closely with and under the direction of the Bid Manager to ensure all tenders are effectively managed and competitively discriminated to drive continuous improvement in business performance

Support the delivery of market leading bids for the LCS sales channel but with flexibility to support bids for other Celesio UK business functions, as required:

o Follow the defined tender process for Celesio UK, to include but not limited to Corporate Governance, Contract Management Guidelines and defined best practice

o Ensure submission deadlines are always achieved without compromise to quality

o Ensure the Celesio high standards are met and behaviours are aligned with the ICARE values

Support the bid management and contracting process, including support and development of operational procedures, monitoring, evaluation of performance and recommendation and implementation of changes, as necessary. This will include:

o Market scanning for suitable opportunities through OJEU announcements and other sources

o Internal and external stakeholder management

o EOI, PQQ, ITT, competitive dialogue, proposal process and formal bid presentations, as necessary

o Tender writing and collation of submissions

o Review tenders pre submission, manage escalation and sign off

o Version and document control

o Deliver effective and efficient renewals / extensions of pharmacy services contract, ensuring optimisation of business potential

o Validate and approve Bank and Library content with SMEs in response to environment and legal changes and customer / tender feedback

o Train and educate internal customers in the tendering and contracting process, maintain high levels of colleague competency and compliance

o Deliver continuous improvement by incorporating feedback, learnings and best practice in to tender and contracting processes and submissions

o Effectively deputise for the Bid Manager to lead the team when required to deliver positive business outcomes

o Work collaboratively with the Contracts Manager to ensure all contract related matters are effectively executed

Work collaboratively with colleagues from Service Design, Subject Matter Experts (SMEs) and stakeholders from the sales channel to support proposition development and maintain an excellent understanding of the service for optimal positioning and communication in bids

Establish and maintain networks with key internal stakeholders and customers

Experience and Qualifications

Knowledge (essential)

Educated to degree level

Relevant sector experience (life sciences, healthcare, NHS or pharmaceutical supply)

Commercially aware and astute

Competent on a range of MS packages - e.g. Outlook, Word, Excel, PowerPoint, SharePoint, Visio

Knowledge (desirable)

Knowledge of the NHS, Public Sector, Pharmaceutical Manufacturers and Pharmaceutical Supply Chain

PRINCE2 or similar project management methodology

GPhC membership


A creative and strategic thinker with:

o Proven, successful track record in tender process and submissions

o Excellent analytical skills to recognize and identify opportunities to add value and differentiate

Passionate customer centric attitude with inherent desire to identify and address customer gaps and needs

Strong communication skills (verbal, presentations) with exceptional written skills

Strong cross functional team player with excellent influencing, networking and relationship building skills

Excellent attention to detail and organisational skills

Ability to work effectively under pressure

Demonstrable leadership abilities

o Drive, energise and motivate bid teams

Effective management of multiple projects and work-streams

Self-confident, open minded with a pragmatic 'can do' attitude

Strong ability to work both independently (self-motivated) and within a team to high standards of delivery and corporate governance


Demonstrate an understanding of and ability to work with our Vision, Mission and Values (ICARE)

o Integrity

o Customer First

o Accountability

o Respect

o Excellence

Passion for exacting standards, no compromise and high quality outputs

Strong self-motivation and desire to succeed

Role Scope

Responsible for:





Key stakeholders:

Head-of and colleagues in Speciality Support function

Heads-of sales channels and their teams

Heads-of subject matter functions and their teams

LloydsPharmacy Area Managers and key colleagues in the branch network

Date approved