Receptionist/Administrator

Recruiter
Baltic Recruitment Limited
Location
Cannock
Posted
04 Aug 2017
Closes
20 Sep 2017
Contract Type
Full Time
  • Cannock, Staffordshire based
  • Full-time, Permanent
  • Competitive Salary
  • Automotive manufacturing client

Receptionist/Administrator role:

Reporting directly to the HR Manager you will work as an integral part of the HR team holding responsibility for co-ordinating visitors to the plant and efficiently process all incoming calls alongside the coordination of recruitment activities onsite at the Cannock facility.

Duties of the Receptionist/Administrator role will include:

* To ensure all incoming telephone calls are dealt with efficiently and professionally
* Greeting all visitors professionally and issuing with security passes
* Enforce site visitor policy for visitors and contractors. Ensure safety wear is issued to all visitors as required
* Raising requisitions for purchase orders
* Sort incoming post and communicate accordingly for staff to collect
* Frank outgoing post in accordance with requirements and ensure it is ready for collection by 4pm each day
* Manage the Company's Occupational Health diary by booking
* Write to employees inviting them to occupational health appointments as necessary
* Liaise with HR Advisors to manage the long service award
* Organise and control the departmental stationary supply
* Place orders in line with the budget
* Maintain the Company telephone directory and update as required

Requirements of the Receptionist/Administrator role:

* Has worked with sensitive information and maintains a high level of confidentiality at all times
* Ability to work to deadlines
* Ability to work alone and on own initiative
* Have worked in a fast paced environment, managing several deliverables at any one time
* Proficient in the use of Microsoft packages
* Proven ability to organise and prioritise high workloads
* Presentable and approachable especially while under pressure
* Strong communication skills and telephone manner
* Ability to communicate at all levels and to handle difficult situations calmly
* High level of accuracy