Assistant Facilities Manager - Legal Sector
This a permanent role for an Assistant Facilities Manager to work within the heart of the Birmingham City Centre in an exciting and rewarding FM based role.
My client is a national law firm with offices throughout the UK. They provide a wide range of legal services to corporate clients, organisations and individuals.
Having enjoyed significant growth in recent years, they now have over 500 people, including over 90 partners and continuing to grow.
On a day to day basis you will be the face of the Facilities Management Team carrying out reprographic and general administration post room duties within a busy team, including but not limited to scanning, photocopying and printing.
You will be responsible for dealing with incoming telephone calls and emails from internal and external sources, sorting incoming and outgoing post within the specified time frames and ensuring all requests are dealt with promptly and efficiently.
You will be responsible for ensuring regular stationery stock takes and stationery orders take place on a weekly basis and all printers are stocked up with paper daily.
You will be required to record daily tasks and workload productivity in order to be made available to the Facilities Services Manager to assist in the monthly management reporting.
You will report to the Facilities Services Team Leader as your first line of management.
You should be proactive and flexible in working both individually and as part of a team, with minimal supervision, and be able to prioritise a number of different projects effectively.
As part of the Facilities Team you will need brilliant attention to detail and have health and safety at the forefront of your mind, working to health & safety guidelines under the supervision of the Facilities Services Manager.
Communication will be one of your strong points, both written and verbal, and you will be enthusiastic about delivering excellent quality service to our fee earners.
We expect you to be able to use your initiative, and be a forward-planner, anticipating your colleague's needs in advance wherever possible.
You will have good knowledge or Microsoft Word, Excel and Adobe Reader as well as basic IT skills in order to navigate yourself around our document management system.
This role is being offered on a permanent basis with a salary ranging from £25,000 - £30,000 per annum
You will be asked to work on a rota basis 37.5 hours per week between the hours of 8am and 6pm (7.5 hours per day). You will be provided with a working shift rota on a weekly basis