Doctoral Research College Administrator

£10.7 per hour
06 Aug 2017
21 Aug 2017
Contract Type
Full Time
You will act as the primary point of contact within a Faculty for the administration of all aspects of the PGR life-cycle from admission to award. Co-ordinate and share best practice in doctoral education across the University ensuring compliance with internal and external quality requirements.
Support the operation of the student-led PGRnet which represents the interests of doctoral research students.

This role will be based onsite at Birmingham City University, University House, Bartholomew Row, Birmingham. Hours of work will be 37 hours per week, Monday to Friday.

Start Date: 21st August 17 (or near to)

Main Activities and Responsibilities;

1. Work in partnership with Faculty-based academic and research staff to maximise the quality of service to, and the student experience of, PGRs studying for the doctoral qualification.
2. Provide PGRs with a friendly, knowledgeable and helpful primary point of contact for all administrative matters relating to their doctoral studies.
3. Provide expert advice on University academic regulations, policies and procedures pertaining to doctoral study directly to students and a wide range of academic and professional services colleagues.
4. Ensure that operations and activities relating to PGR students comply with University academic regulations, policies and procedures and relevant external regulations, policies, best-practice guidelines, concordats and funder specific requirements relevant to PGR and doctoral training programmes.
5. Liaise with professional services teams including Academic Services; Finance; Human Resources; International Office; IT and payroll to resolve matters for individual PGRs
6. Liaise with the central Research Hub team on matters relating to funding of fees and/or stipends for doctoral students.
7. Utilise the student records system (SITS) to maintain accurate student records for PGR students
8. Work with supervisors to arrange supervision meetings for PGRs and ensure that supervision logs are maintained and updated.
9. Provide professional and effective secretarial support for the Faculty Research Committees and ensure all committee records are maintained accurately and up-to-date. Provide support to other research committees, sub-committees, working groups, task and finish groups etc. as needed. Ensure the preparation of agendas, minutes and committee papers and dissemination of decisions guiding administrative support staff, committee / group members and chairs as appropriate.
10. Implement and maintain effective systems and processes within Faculties in order to collate and report on all data relating to doctoral student studies, progression and awards
11. Provide guidance to Doctoral Research College Administrators including training on the use of SITS and other systems

Person Specification
* Educated to first degree level or able to demonstrate a combination of professional qualifications, skills and experience at an equivalent level.
* Experience of student administration in the UK higher education sector ideally with prior experience of PGRs
* Experience of working in a matrix management structure.
* Excellent IT skills including MS Office and experience of using a student records system or similar, ideally SITS.
* Good written and verbal communication skills.
* Strong organisational skills with the ability to prioritise effectively
* Good interpersonal skills.
* Excellent attention to detail with experience of maintaining complex records accurately
* Ability to understand and synthesise complex regulations and policies, explain them to others and use sound judgement in interpreting and applying them.

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