Personal Assistant - Property Management

Recruiter
Darcy Property
Location
Shropshire
Salary
23000.00 GBP Annual
Posted
10 Aug 2017
Closes
19 Aug 2017
Contract Type
Permanent

This role will carry out general administrative functions within the team and assist Property Managers with the day-to-day management duties across there portfolio in order to allow the Property Manager to concentrate on extraordinary requests and strategic matters.

Main Duties and Responsibilities:

• Raise work and key orders within authority guidelines with PM
(from Site Visits and forwarded estimates only - not reactive unless an emergency)

• Obtain quotations from contractors

• Prepare paperwork for meetings including AGMs

• Book venue for meetings

• Filing, Archiving and Scanning

• Be aware of and keep to our service level targets

• Produce standard letters only i.e. 'Re-charges', 'items in common parts' etc. on instruction from PM's

• Raise/Settle invoices for payment

• Responsible for logging in and out property keys.

• Deal with insurance claims in line with correct procedure

• Have contact with concierges/caretakers in respect of on site issues

• Liaise with PM's on producing newsletters for properties

• Be prepared to take on individual projects set by PM's you are assisting, such as communal aerial surveys

• Distribute PM Departments daily post

• Action Site Visit reports as directed by the PM

• Action Health and Safety reports as directed by PM

• Attend monthly one to one meetings with the Senior CSA/PMPA to assess the role and all it facets.

• Other admin duties as required from PM's

• As a secondary function, assist with bulk mailing/franking when required on mail merges

Person Specification:

Essential

  • Methodical approach to tasks and an attention to detail
  • An ability to prioritise a difficult and conflicting workload
  • Good communication skills, both verbal and written
  • Clear, concise and professional telephone manner
  • Excellent customer service skills
  • Confident user of Microsoft Office packages, including word, outlook and excel
  • Good time management skills
  • An effective team player - willing to help others
  • A positive "can do" attitude

Desirable

  • Client service experience preferable
  • A willingness to undertake further training
  • Working knowledge of Companion