Executive Assistant to MD

SF Group
Leamington Spa
27000.00 GBP Annual
11 Aug 2017
30 Aug 2017
Job Type
Contract Type

SF Group are recruiting for an Executive Assistant to MD for our client based in Leamington Spa.

The purpose of the role is to provide an efficient administration service for the MD. Candidates must have very good PowerPoint and Excel skills to create presentations and reports and be able to analyse the data.

Day to day responsibilities will include:

  • Manage and maintain the MD's diary and email account
  • Filter emails, highlight urgent correspondence and print attachments
  • Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive
  • Respond to emails as much as possible, dealing with appointments
  • Schedule meetings as required
  • Filter general information, queries, phone calls and invitations to the MD or redirect as appropriate
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD
  • Prepare correspondence on behalf of the MD, including the drafting of general replies
  • Maintain effective data filling system with the ability to retrieve files quickly
  • Ensure the MD is fully briefed on, or prepared for meetings and engagements he is involved in
  • Coordinate travel and accommodation requirements
  • Support marketing and sales activities by preparing presentation material
  • Provide administrative support to the MD's sales team
  • Collate critical performance reports from finance, HR, Sales and Business Operations
  • Provide a flexible service that is in line with the MD's working patterns
  • Provide support from time to time to other senior directors

The ideal candidate will be/have:

  • Discretion and trustworthiness often party to confidential information
  • Flexibility and adaptability often working to deadlines and time pressure
  • Good oral and written communication skills
  • Organisational skills and the ability to multi-task
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • A sound knowledge of software packages Microsoft Excel, Word and PowerPoint and the ability to learn company-specific software as required
  • Degree educated, with good literacy and computing skills, Microsoft Office in particular

The position will pay an annual salary of GBP27,000 - GBP29,000. If you are interested in the role please apply ASAP or send your CV to .