Document Controller

Newton Solney
£18,000 per annum
05 Sep 2017
07 Oct 2017
Contract Type
Full Time

Purpose of Role

To provide effective management of Information management at project/bid level, in line with our systems and processes using 4Projects/other CDE systems. This will apply to projects up to a value of £50M

Principal Accountabilities
  • Collaboration with external and internal team members
  • Manage incoming electronic information ensuring compliance with protocols, and ensure registration/distribution in accordance with the Design Management Plan and Document & Information Management Plan
  • Quality assure all incoming information against the Document & Information Management Plan and feedback any issues back to the issuers, providing guidance where required
  • Monitor/record received information against agreed programme
  • Distribute information in line with the Document & Information Management Plan
  • Transfer information between EDMS - Provide data for, and assist in compilation of, monthly reports required by Design Manager
  • Support the project team with any technical issues to be resolved with 4Projects and report any issues unresolved to the Document Manager
  • Provide additional training to users and Information controllers who join the project/bid
  • Provide support to projects and Bid teams with any IM or 4Projects/other EDMS issues
  • Manage the invitations to 4Projects/other EDMSs. Manage/maintain hard copy requirements for the project team. Deliver and comply with the National deployment Strategy
  • Maintain Project/bid IMP as directed by the Project lead
  • Assist in the development and improvement of processes and protocols forwarding any proposals to the IM and SiM
  • Assist in the deployment of 4 Projects/other CDEs on projects/bids, requesting site set up on behalf of the team
  • Compile IMP for Project or Bid
  • Perform security checks as defined in the IMP
  • Arrange printing and delivery of drawings/documents to site as required
  • Take the lead and be the interface of O&M/H&S File production
Additional Role Information

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