Senior Secretary Bromsgrove

Recruiter
Adecco UK Limited
Location
Bromsgrove
Salary
21000.00 GBP Annual
Posted
07 Sep 2017
Closes
05 Oct 2017
Job Type
Entry
Contract Type
Permanent
The role of Secretary is to provide a typing and organisational service for nominated staff and Partners within the business. In order to provide these services the job holder must liaise with internal contacts, external clients and service providers.
Reporting Lines

Office Manager and Practice Manager

Responsibilities

Typing Duties include:
*Transcribing dictation using the in-house system
*Copy typing or amending documents e.g. new business tenders, valuation and proposal reports
*Create invoices
*Create credit notes
*Create purchase orders
*Data entry
*Setting up and amending Power Point presentations
*Mailshots

Organisation duties include:
*Calendar management
*Travel arrangements including hotel bookings
*Book external professional or clients meetings
*Booking meetings and arranging refreshments
*Booking and arranging in-house seminars
*Liaison with internal departments e.g accounts for purchase orders
*Expenses claims
*Incoming and outgoing post
*Filing and photocopying
*Binding reports and collating agenda packs
*Ordering stationery, ancillary items or furniture when required
*Take and transcribe minutes
*Archiving
*Ad hoc projects
*Any other reasonable task as advised from time-to-time
*Support, Implement and Maintain Information Security procedures and activities in accordance to our clients Information Security Policy

The above is intended to describe the general nature and responsibilities of the role and is not intended to be an exhaustive list of all duties or responsibilities of employees in this role

Experience/Qualifications

*Maths and English GCSE standard as a minimum
*Typing or Business Administration qualification desirable
*Intermediate to Advanced Word skills
*Basic knowledge of Excel
*Intermediate knowledge of Power Point
*Experienced audio typist
*Good telephone skills
*Experience of working professional services environment or similar

If you have any questions regarding this vacancy please contact Nick at our Worcester office on email:

The Adecco Group UK & Ireland is an equal opportunities employer and positively encourages applications from all eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.