Project Commercial Assistant

Head Office
£150 - £175 p day
06 Sep 2017
21 Sep 2017
Contract Type
Full Time
Our client, a rail infrastructure company is currently looking for an Project Commercial Assistant to work on a long-term contract basis located in their offices in Smethwick near Birmingham. However please note that for the first 6-8 weeks, the successful candidate will be required to work from the Manchester office for training which will be expensed.

The Project Commercial Assistant will be required to assist the Commercial Manager in undertaking the commercial and contractual side of project delivery, working closely with the project management team to ensure that all projects are delivered on time, within budget and in line with contract parameters

The Project Commercial Assistant will perform the following duties/tasks;
* Assisting in the development and maintenance of Change Schedule and Cost Plan, monitoring and reporting on commercial aspects of projects, flagging issues at the earliest opportunity to responsible management.
* Assisting the Commercial Manager in the monthly cost / value / forecast reporting.
* Liaising and providing commercial information to the Project Manager and our internal clients.
* Assisting in preparation of tender, pricing and contract documentation.
* Assisting in preparation of estimates for works using excel sheets format.
* Assisting the Commercial Manager with reviewing contractor delivery, doing the weekly verification of cost file/ Expenditure report and OTL Report using Oracle system.
* Assisting in the weekly allocation of the Project Management Staff time booking them against a Project Number and a Task Line.
* Undertake final account settlements and internal reconciliation to project close-out as per the project authority, project plan, and change control and within agreed timescales.
* Assisting in the review of all Contractor variations to cover additional or out of scope costs, through to cost agreement. This may involve reviewing Contractor 'back up' in the form of timesheets, site allocation sheets etc.
* Assisting in the certification of Contractor interim payment applications for invoicing and the Subcontractor Employers Instruction form. This involves liaising with the project team to ascertain the current status of works completed on site.
* Assisting in the procurement of suppliers by placing purchase order requests using Oracle procurement applications (COOM, I-Store, I-Procurement and RCOS), trades cards and invoices forms.
* Reporting weekly labour, plant and Materials returns of all allocated projects.
* Liaising with the finance department with regards to project costs, requesting job numbers, dealing with missing timesheets, allocating CAPEX cost to projects/ task lines and responding to any financial report queries.
* Attending weekly and monthly progress meetings with Scheme Project Managers & Contractors.
* Other duties as needed or required.

Candidates will have the following qualifications/experience;
* Basic knowledge of the construction / railway industry.
* To have an enthusiasm for commercial, quantity surveying and rail with an eagerness to learn new skills and the mind-set to work hard towards career progression.
* Knowledge of basic estimating, valuation and cost reporting.
* Computer literate i.e. MS Excel/Word/Power point/ Outlook.
* To have an enthusiasm for commercial, quantity surveying and rail with an eagerness to learn new skills and the mind-set to work hard towards career progression.
* Have a working knowledge of Project Management and Planning tools.
* To be methodical, pay attention to detail and be accurate.
* Able to travel to other offices as and when required
* Capable of working with minimal supervision.
* Deals with confidential information and/or issues using discretion and judgement.
* Experience of working within a generalist commercial environment would be advantageous.
* Awareness of wider rail industry/construction issues would be advantageous.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.