Administrator - Recruitment Agency

Spa Elite
£8.50 per hour
06 Sep 2017
14 Oct 2017
Contract Type
Full Time

Spa Elite

Accounts & Payroll Administrator

Alcester, Warwickshire B49 5ET

(10 Min's from Stratford-upon-Avon)

The Role;

Spa Elite is regarded by it's Clients as the market leader in Spa, Leisure and Aesthetic recruitment services. We have been trading for over 11 years and can boast many naitonal contracts with major hotel Groups throughout the UK and worldwide.

Due to ongoing successful expansion we now require an Accounts & Payroll administrator who will be an important member of the team, reporting on a weekly basis to the Directors. You will be work closely with the whole team to ensure the ongoing smooth processing of many aspects of the business including the processing of timesheets and documentation for all existing and new Temporary Workers. In addition you will also assist the Directors with Company accounts, invoicing and debtor ledger control.

An important part of this important role will be to process payroll in a timely and accurate manner. You will create and maintain employees' payroll records. Calculate wages and applicable deductions based on employee attendance and timesheet records. You will also enters payroll information into our central system for processing.

The KEY focuses of this role are;

  • Processing Temporary Worker payroll accurately weekly
  • Managing disputes, aged debt and Client raised disputes
  • Checking how many hours employees have worked
  • Maintain payroll processing system and records by gathering, calculating, and inputting data
  • Answer Temporary Worker questions about wages, fees, deductions, timesheets and all Temp documentation.
  • Receive and coordinate requests for leave and other absences
  • Handle changes in exemptions, job status and job titles
  • Adhere to payroll policies and procedures and comply with relevant law
  • Identify, investigate and resolve discrepancies in timesheet and payroll records
  • Honour confidentiality of employees' pay records
  • Complete payroll reports for record-keeping purposes or Management review
  • Have an understanding of Self Employed and PAYE worker status's and the Temporary Workers tax obligations under both status including National Insurance contributions, expenses and the like.
  • Manage and maintain existing Temp candidate relationships
  • Check and evaluate personal details through telephone screening and keep our database up to date
  • Ensure newly registered Temp candidates submit all required registration documentation and that these are checked, validated and correct
  • Create strong, long term relationships based on trust with all Temporary Workers
  • Arranging for the issue of P45s and other tax forms
  • Input Company accounts on to Xero
  • Raise Client invoices
  • Manage and monitor payments through effective daily debtor ledger control

Key Responsibilities are:

  • Receive incoming calls and emails from Temporary Workers, assist with their payroll related queries and give general advice
  • In conjunction with the Directors, plan the best way to implement legislative changes and ensure that standard procedures are developed to support any such changes
  • Participate in any projects to develop the payroll processes and database, taking a lead on identifying improvements and playing a key role in implementing any resultant changes
  • Liaise closely with colleagues in the Temporary Worker department and payroll team to ensure that monthly reconciliations for budget control and financial performance review purposes are undertaken and preparing journals for any corrections required
  • Any other tasks as and when required by the agency

Key Competencies are:

  • Excellent Mathematical Skills
  • Accounting and Book keeping Skills
  • Attention to Detail
  • Organisation Skills
  • Superior Computer and Typing Skills
  • Data Entry
  • Excellent Telephone Verbal Communication
  • Capable of Working with Minimal Supervision
  • Honesty
  • Record-Keeping Skills
  • Follows Instructions Well
  • Competent with Spreadsheets
  • Familiar with Payroll Software
  • Basic Understanding of Tax Procedures
  • Familiarity with Benefits and Other Wage Deductions
  • Multi-Tasking Abilities
  • Ability to Work on a Deadline
  • Sound Decision-Making Skills

Scope & Career Opportunity:

  • To assist the business in achieving its ambitious growth plan for 2017/18 by ensuring Temporary Workers' are paid accurately on a weekly basis.

Salary on offer:

  • £8.50 to £9.50 per hour depending on qualifications and experience
  • Full time position Monday to Friday
  • 20 days annual leave plus bank holidays
  • Company pension scheme

How to apply:

Please apply via this Advert with an up to date CV. Any queries or to submit your application please contact the Spa Elite offices. Thank you.