Outreach Administrator

Recruiter
KING EDWARDS SCHOOL
Location
Birmingham
Salary
circa £13,048 per annum. Term time (36 weeks including INSET days) 24 hours per week inc. Friday
Posted
10 Sep 2017
Closes
18 Sep 2017
Contract Type
Full Time

Job description and person specification

Job Details

Job title: Outreach Administrator

Reporting to: Assistant Head – Outreach and Wellbeing

Salary: circa £13,048 per annum (actual)

Hours: Part-time; Term Time Only, 24 hours per week including Fridays

Holidays: Pro-rata holiday, statutory holidays and concessionary days

Benefits: Pro-rata school fee discount, defined contribution pension, lunch in term time, free parking

Start date: ASAP

Job description

The School has an award winning and wide ranging program of Outreach activities and the Outreach Administrator is the central point of contact for all pupils and staff delivering the program and all pupils and teachers participating in the program. The program is directed by the Assistant Head – Outreach and Wellbeing and the Outreach Administrator provides the administrative support and the central point of contact required to ensure that the program is a success. In 2016/17, the school has worked with in excess of 250 schools in the West Midlands area so this is a considerable challenge.

Many of the pupil led activities take place on Friday afternoons, so working on a Friday is an essential part of the role although the distribution of the rest of the hours could be agreed to suit the successful candidate.

Main duties and responsibilities

Currently there are three main areas of responsibility for this role:

  • Organising the regular Outreach program delivered on Friday afternoons. Currently this includes Chess and Maths competitions, a swimming gala, debating workshops and concert parties for primary school pupils run by KES boys;
  • Organising large scale training events for teachers in English, Maths and Science
  • Co-ordinating activities run by members of KES staff both on-site and off-site with local primary schools, including sports coaching in cricket, netball, hockey and swimming and living history workshops

The appointment of a new Director of Outreach and Wellbeing may mean that this program of events will expand or change, however the School is committed to Outreach.

All of the areas will require the successful candidate to use excellent project management skills to ensure that each event is a success by:

  • Keeping up to date data about school contacts and managing a network of contacts throughout the city
  • Managing a diary of events and matching available staff and resources to junior schools
  • Ensuring there is no disruption to teaching and activities of KES pupils by co-ordinating each event carefully with the Senior Leadership Team
  • Registering delegates, invoicing and collecting payment for courses
  • Managing the Outreach budget to ensure courses are self-funding and marketing initiatives are engaging
  • Being mindful of the need for appropriate risk assessment including relevant safe-guarding requirements
  • Work with KES pupils involved in delivery of outreach activities to assist with organisation

General requirements

  • Ensures the safety and well-being of children and young people by adhering to the School’s Child Protection Policy and the school’s Staff Code of Conduct
  • Takes an active part in school life

The qualities and key skills required

The ideal candidate would be expected to show evidence of many of the following skills and qualities. The following table demonstrates qualities that would be considered essential or desirable and how these will be tested during the recruitment process.

Experience and Knowledge: tested at interview and in covering letter, application form and skills tests

Essential

  • Good level of general education including O level or GCSE maths and English at Grade B above or equivalent
  • High level of ICT skills including knowledge of Microsoft Excel, Word, Power Point and email systems
  • Experience of managing events for up to 100 people

Desirable

  • Previous experience of working in an educational setting, preferably at primary level
  • Experience of preparing risk assessments for activities for local primary schools

Skills and abilities: tested in skills tests, covering letter and at interview

Essential

  • Warm, friendly and professional manner that allows the candidate to foster good relationships with all members of a diverse community (staff, pupils and parents, potential applicants, Governors and local primary schools) either in person or on the phone
  • Presentable and comfortable in a ‘front-of-house’ role (welcoming visiting teachers and school children) with excellent customer service skills
  • Ability to establish priorities in order to meet agreed targets and deadlines with a minimum of supervision
  • Embraces responsibility for identifying sound and effective solutions to a variety of different problems
  • Excellent telephone manner
  • Ability to keep calm under pressure when necessary

Attitudes: tested at interview

Essential

  • A positive attitude towards education and young people
  • An understanding of the aims of the Widening Access agenda of the King Edward’s schools
  • An understanding of, and belief in, the aims and ethos of independent education in general and of King Edward’s School in particular

How to Apply

Applications should comprise the following:

  • A completed application form and equal opportunities monitoring form which can be downloaded from our website.
  • A short covering letter (no more than two pages long). This should explain your interest in the role, and highlight how you might stand out from other candidates in meeting the most important requirements of the person specification (not just why you could do the job but why you would be the best candidate).

Closing date: Midday on Friday 22nd September 2017
Interview date: To be confirmed