Facilities Manager

FIS Systems Limited
12 Sep 2017
28 Sep 2017
Contract Type
Full Time
Purpose of Role:
Responsible for managing the overall operation, maintenance, and security of facilities, equipment, and grounds that is owned by or the responsibility of the organisation. Ensure compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities organisational structure and property strategy to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets.

Key Accountabilities:
* Provides oversight and management of the provision of general Facilities support within the UK North Region (support other locations as required)
* Provides advice and input to decisions regarding overall property strategy, for organic and acquisitive growth plans
* Takes ownership of capacity planning, ensuring adequate office space is provided for FIS employees
* Project manages and oversees all office relocations and internal moves and refurbishments
* Prioritises, coordinates and monitors the completion of work requests/orders for all facility maintenance issues handled by staff or vendors.
* Maintains a stable work environment by ensuring all maintenance on critical support equipment is completed and that the equipment is working at expected capacity.
* Ensures that adequate facilities, equipment and furnishings are available and properly maintained.
* Manage and lead the Facilities team based in UK North Region, undertake annual performance reviews
* Makes decisions regarding selecting vendors for facility services and hands-on facility worker duties and manages the activities of vendors performing service on equipment within the facility (work with the procurement department).
* Researches costs for various projects, including labour and materials; report's findings to senior management for approval.
* Develops implements and monitors Health & Safety, Security, emergency procedures, ensuring disaster recovery, safety and OSHA plans are in place and ensures compliance.
* Ensures inspections are conducted to verify the facility is in safe operating condition and corrects any issues that are found as appropriate.
* Oversees and performs work in accordance with local and national building and maintenance codes and stay up-to-date on changes to these codes.
* Performs other related duties as assigned.
* Manages the Facilities budget and expenditure
* Maintain suitable financial control, and request approvals for all works, comply with company procurement policies and keep suitable records

Candidates will demonstrate or possess the following:
* Minimum of 5 years in-house Facilities Management experience in a corporate office environment
* Large corporate office / Multi-site experience
* Real estate / Lease knowledge
* Contract experience
* Negotiating skills
* Knowledge of security procedures
* Knowledge of project management methods and techniques
* Excellent problem solving, team and time management skills managing
* multiple deadlines for self and others
* Proficiency to supervise, lead and manage effectively staff members
* Proficiency to operate independently
* Knowledge of project management methods and techniques
* Experience of office relocations and refurbishments
* Knowledge of facilities functions and procedures (i.e., building codes, electrical systems, furniture, space planning)
* Excellent verbal and written communication skills to technical and non-technical audiences of various levels in the organization (e.g. executive, management, individual contributors)
* Proficiency in evaluating the performance capabilities of subordinates as well as counsel subordinates in development and/or corrective discipline
* Proficiency in making projections of future expenses based on analysis of cost effectiveness of past expenditures
* Ability to work with other senior facilities locations and teams

Membership / Qualifications:
* Membership to the BIFM or RICS
* Minimum of 5 years
* Health & Safety Qualification
* Membership to IOSH / IIRSM etc

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