Hr Administrator

Directions Recruitment Specialists
14 Sep 2017
12 Oct 2017
Job Type
Contract Type

Job Description

Job Title:Human Resources Administrator

Department: Human Resources

Responsible to: Director


  • Accountable for recruitment activities including drafting and publishing recruitment adverts.
  • Shortlisting CVs, scheduling interviews, inviting candidates, liaising with recruitment agencies as and when required.
  • Checking references, childcare tracker reports, assisting with DBS checks.
  • Preparing and sending starter forms, offer letters and contracts of employment to new starters.
  • Upload of new starter information onto the HR system and saving information in employees' profiles.


  • Analysing and preparing monthly HR summary reports in order to achieve strategic objectives.
    • Preparing monthly payroll reports including information regarding starters, leavers, promotions, absenteeism, maternity leave, etc.

HR System & Audit

  • Updating and uploading HR policies and procedures, employee handbook and templates onto the HR system.
  • Conducting audit as and when required

Employee Relations

  • Administering annual appraisal system.
  • Preparing and updating job descriptions.
  • Inputting and amending employees' sickness and annual leave data on the

HR system

  • Responsible for updating organisational chart and reporting structure available on the HR system.
  • Responsible for preparing and sending documentation relating to salary increases, changes in working hours/job title, maternity, and other correspondence.
  • Updating system and employee profile as and when required.
  • Assisting management with disciplinary and grievance issues, preparing minutes of meetings and relevant documents. Liaising with HR consultant for advice on such matters.
  • Handling employee resignations, exit interviews, and updating leavers' information on the HR system
  • Completing references if requested on behalf of leavers.
  • Filing and amending employees data on the system and employee profiles
  • Responsible to handle and answer all HR related queries.
  • Liaise with payroll to ensure information regarding salary, working hours, address changes, and leaver is accurate and up to date.

Training & Development:

  • Assess training and development needs for the existing employees
  • Compiling and presenting training handbook and presentation
  • Organize annual statutory training programs including first aid/ legal training as and when required.