Secretary

Recruiter
Anonymous
Location
Leamington Spa
Salary
9760.00 - 10809.00 GBP Annual + GBP9760 - GBP10809/annum
Posted
15 Sep 2017
Closes
13 Oct 2017
Sector
Public Sector
Contract Type
Permanent
Secretary

Leamington Spa, Warwickshire

Permanent Contract

Part Time - 18.5 hours (Mon - Wed)

The closing date for this post is 12 noon on Friday 29th September 2017

Interviews will be held W/C 16th October 2017

A strategic alliance has been formed between Warwickshire Police and West Mercia Police in order to enable both forces to meet the challenge of reducing policing budgets. By working more closely together the forces will benefit from greater operational and organisational resilience, making us the fourth largest geographic police area in England and Wales.

The main purpose of the role is to provide secretarial and administrative support to the Strategic Board/LCJB and its sub-groups.

To provide financial support in relation to the ordering and invoicing of goods and services provided to or supplied by the Justice Centres.

Main Responsibilities:

To support the delivery of the local criminal justice board aims, objectives and priorities

To provide an efficient and effective service to the Criminal Justice Agencies housed within the Warwickshire Justice Centres.

To support the LCJB Manager with the timely collation and analysis of data in relation to the Boards delivery plan and performance dashboard.

To manage the diaries of managers, arranging appointments and meetings including booking venues, collating and distributing agenda items and relevant papers, taking accurate minutes for circulation.

To provide secretarial support to the sub-groups of the Strategic/LCJB as directed by the Board.

To deal effectively with routine enquiries from the occupying agencies, managing and negotiating effectively with the individual to achieve a positive outcome

To receive and review national reports and to assimilate and present the key points in report format.

To raise orders and invoices using the police financial systems, as directed by the Business Manager and ensure timely receipt of invoices, goods and services, and to issue follow up notices where payments due have not been paid. .

To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

Experience/Skills:

5 A-C grade GCSEs (including English language and Maths), or equivalent

Experience of providing secretarial support to senior managers

Previous experience of working in a busy and demanding office environment

Proven ability to take clear and concise minutes of meetings

Proven ability to deal tactfully and sensitively with people at all levels

Experience of working with financial systems in a financial environment

Excellent word processing skills

Competent in the use of IT packages - Microsoft Word, Excel, Powerpoint

Proven ability to summarise information accurately, ensuring inclusion of all salient points

Proven ability to build effective working relationships and operate as part of a wider team

Ability to influence others and negotiate to achieve a positive outcome

Excellent and effective interpersonal and communication skills

Ability to operate calmly and professionally under pressure

Flexibility to work to changing priorities and deadlines

Ability to maintain strict confidentiality

A proactive 'can do approach in managing situations and people effectively

Ability to work on own initiative

Proven ability to co-ordinate a wide range of tasks

Special Conditions:

Fire Warden

We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.pu

You will be required as part of Warwickshire Police and West Mercia Police recruitment process to successfully complete vetting and credit checks