Administrator

Recruiter
Smart Recruit Online Ltd
Location
Warwick
Salary
£18000.00 pa + See job spec
Posted
15 Sep 2017
Closes
18 Sep 2017
Contract Type
Full Time
An exciting opportunity has arisen to join our business as a Client Associate in our Warwick office. The successful applicant will deliver excellent customer service and case management to a portfolio of clients.

The role is full time, 37.5 hours per week - Monday to Friday.

Key responsibilities:

* Manipulating client data to develop recall lists
* Planning efficient visit schedules based on recall requirements
* Allocation of resources on scheduling system, and identifying efficient service delivery opportunities
* Communicating with client contacts to book site visits and coordinate completion of appointment schedules
* Responding to enquiries from client contacts and employees
* Liaising with client contacts and admin staff to monitor completion of schedules and escalating where schedules are poorly filled
* Collation of information for handover to screening staff
* Supporting screening staff to ensure smooth-running of the service
* Compilation of regular attendance & activity reports to meet the client requirements
* Assist in compiling periodic (eg Quarterly) MI reports
* Raising monthly invoice requisitions
* Attending client performance review meetings as required
* Responding to queries from prospective/new clients
* Provide support to the team.
* Management of cases including;
* Loading new cases, Case reviews, requesting reports, booking appointments, releasing advice letters, closing cases.
* Liaising with clients, their employees, internal staff and 3rd parties via telephone, email, and letter.
* Working within company/client SLAs and notifying the Team Leader of any difficulty in achieving these.
* Escalating complex cases or those that are progressing slowly to relevant colleagues.
* Act in accordance with the company's core values of diligence; honesty; exemplary customer service; professionalism; ethical and trustworthy behaviours. Valuing colleagues, customers and business partners, and taking responsibility for their actions.
* Act within the boundaries set out by the company's policies to ensure sensitive personal information is protected as required by law, regulatory bodies, ethics, and best practice.

Additional Salary Info: 25 Days Holiday, Health Cash Plan, Perkbox

Administrator | Administration | Customer Service | Reporting | Database Systems | IT | Microsoft | Case Reviews | Invoicing | Client Associate | Resource Planner

Essential Criteria:

* Good verbal and written communication skills
* Initiative and a proactive approach
* Willing to take an active role in one's own development
* Experience in a customer service, case management or Occupational Health environment
* Good IT skills to include the use of database systems, Outlook, Word, and Excel.
* Good organisational skills with the ability to prioritise.

Desirable Criteria:

* Knowledge of Office 365
* Experience in customer service, case management or Occupational Health.

About Us:

We are one of the UK's leading providers of occupational health services. Established in 2002 by a group of occupational health professionals, we have experienced strong, steady growth. Our clients include leading names across a wide range of sectors including aviation, construction, engineering, manufacturing, retail, utilities and the emergency services. Our team brings together many of the UK's finest practitioners and teachers in all relevant healthcare disciplines. Our services are comprehensive. We offer a full portfolio of occupational health services, combining them into bespoke programs that suit your organisation's people and their needs. We also provide innovative medical care training courses that give personnel the skills they need to handle medical emergencies.

We are an equal opportunities employer and we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

The information you have submitted will be held and used by us in accordance with the provisions of the Data Protection Act 1998 and all relevant subsequent legislation. This information will be held and processed for the purpose of recruitment and personnel administration, and statistical and business analysis. We will retain the information of unsuccessful applicants for no longer than is necessary taking into account current guidance.