Administration Assistant

£9.42 per hour
01 Oct 2017
15 Oct 2017
Contract Type
Full Time
This position is not open to students.

Main activities and responsibilities

1. Prepare and modify documents including correspondence, reports, drafts, memos and
2. Schedule and co-ordinate meetings, appointments, attendance at events and training.
3. Assist with booking travel arrangements when necessary.
4. Prepare agendas and papers for meetings
5. Take notes or minutes of meetings; record, compile transcribe and distribute minutes,
action points or other notes.
6. Maintain electronic and hard copy records and filing systems and retrieve documents
and information as needed.
7. Co-ordinate and maintain records, including inputting data using a variety of different
software such as spreadsheets and databases.
8. Provide administrative support including:
a. Answer, screen and transfer incoming telephone calls
b. Photocopying, fax, mailing
c. Open, sort and distribute incoming correspondence
d. Maintain office supplies such as stationery
e. Receive and direct visitors
9. Respond to routine enquiries in person, by telephone, email or correspondence. Refer
more complex or detailed queries to appropriate colleagues.
10. Respond to requests for information and data.

Mandatory Skills

Successful candidate MUST have established experience in administration, must be able to organise and prioritise well with a large variety of tasks. Attention to detail needed.

Additional Key Requirements:

Managing People and Resources
May provide routine training (such as demonstrating processes) and guidance to new staff or
less experienced colleagues within own area of work.
Inputting data and maintenance of electronic and hard copy record systems may include
routine financial administration associated with raising purchase orders, processing invoices, recording expense claims and timesheets and monitoring petty cash to support
administration and finance colleagues.

Respond courteously to enquiries and queries from colleagues, visitors and customers.

Teamwork and collaborative working
Work with colleagues, and flexibly as needed to provide efficient and effective administrative support.

Initiative, problem solving and decision making
Resolve administrative queries. Refer detailed or complex queries to relevant colleagues

This position is full time, 5 days a week with the likely hours of 9am- 5pm

The position is for 2-3 months

If you think you have the skills and attributes needed for the role, please apply below!

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