Temporary PA

Hays Specialist Recruitment Limited
£11 per hour
04 Oct 2017
26 Oct 2017
Contract Type
Full Time

Temporary PA, Burton on Trent, £12 per hour

Your new company
My client a leading public sector organisation in Burton is looking for a temporary PA to join their business on a temporary ongoing contract. This is a full time, office based role providing administration support to the Senior Commissioning Team.

Your new role

Key Responsibilities/Duties

Manage the diaries and arrange meetings for the Senior Commissioning Team using Microsoft Outlook.
Produce correspondence, reports, spreadsheets and documents using Word, Excel, PowerPoint, etc as necessary.
Organise external events, including booking rooms, catering, presentation equipment, liaison with presenters, drafting programmes, and on the day event management.
Deal appropriately with all enquiries from other departments and external organisations in a responsive and professional manner to ensure a positive image at all times.
Ensure the Senior Commissioning Managers have relevant documentation in advance of meetings. Book train tickets and accommodation for team members when needed.
Organise formal monthly meetings as required, which will include producing the agendas and relevant paperwork, circulation of the papers, taking formal minutes, the circulation of minutes, uploading onto the website where relevant, following up actions and undertaking tasks as delegated by these groups.
Undertake ad hoc projects, research, collecting information (including internet/intranet searches).
Organise and maintain a comprehensive, accurate and up to date filing system. Provide Admin cover and support for the other Admin/PA members within the CCG as required.
Organise and maintain a comprehensive, accurate and up to date filing system, to include the responsibility of being the Information Asset Administrator for the Medicines Optimisation Team.
To pick up external incoming calls directed via the switchboard Post distribution and collection Collating team annual leave and updating the planner/diaries accordingly.
To assist the Head of Performance and Governance in the management of the Freedom of Information requests on a rotational basis. Training will be provided.
Take responsibility with the Medicines Optimisation Secretary for monitoring and logging soft intelligence in the system via a generic email address.

What you'll need to succeed
You will need to be a proven PA that is available to start work immediately and is confident in taking minutes.

What you'll get in return
You will be rewarded with a temporary contract to start ASAP.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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