Commercial Marketing Coordinator - Marketing, Burton Upon Trent

Greene King
05 Oct 2017
27 Oct 2017
Contract Type
Full Time

Role Purpose:

An exciting position has arisen to provide comprehensive secretarial and administrative support to the Commercial Leadership Team, including extensive diary management, travel arrangements, business reporting, preparing letters & presentations and other ad hoc support as required.

Key Accountabilities:

  • Proactive diary management, arranging meetings with internal staff/contacts, external third party contacts and clients; constantly checking for possible clashes, preparing maps/directions travel arrangements, itineraries in advanced booking rooms, lunches, etc
  • Provision of day to day administration support, including managing files, letters, preparation of Execl reports and other executive business reports.
  • Developing presentations, spreadsheets (including use of excel to track and deliver management information), managing correspondence and email documents.
  • Attendance of meetings and minute taking.
  • Preparation of meeting materials.
  • Effective cascade of communications to relevant stakeholders as required by the Leadership Team.
  • Creating/maintaining filing systems (electronic, hard copy and email)
  • Developing and maintaining a data base on high level plans and departmental strategy actions as well as updates and progress reporting on same
  • Organise, attend, manage and participate in team meetings and organisational events, where appropriate
  • Assist in the planning, communications and implementation of departmental initiatives and co-ordinate activities and other special projects as required
  • To support the marketing of the function ensuring that people in the business are clear on who does what.
  • Assist with travel arrangements including booking trains and hotels.
  • Assist with other ad hoc tasks and project work as requested by the Commercial Leadership Team e.g. expenses, Purchase Orders.

Person Specification:

  • Have experience of working in a busy environment to tight deadlines and is comfortable working under pressure
  • Excellent administrative skills, organisation, time management and planning skills.
  • Good communication both written and verbal and interpersonal skills
  • Good Decision Making skills
  • Good knowledge of Microsoft Office packages
  • Team Player – At every opportunity demonstrates winning ways, shows a commitment to engage every member of the team, treats all as equal and able to communicate with people on all levels
  • Right First Time Delivery – Is highly resilient and works with pace, focus and optimism.
  • Integrated Working – Collaborates effectively across internal departments and outside the business to achieve swift and co-ordinated delivery of results.
  • Customer focused
  • Acts on own initiative
  • Previous experience of high level administration support at senior management level
  • Ability to manage relationships and communications confidently with senior business stakeholders and challenge upwards appropriately.
  • Advanced level in use of Microsoft office.
  • RSA qualification, or equivalent, desirable but not essential


Location: Burton Upon Trent, UK

Reference Code 1034319

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