Bid Coordinator

Hays Specialist Recruitment Limited
£20,000 per annum
06 Oct 2017
27 Oct 2017
Hair & Beauty
Contract Type
Full Time

Bid Coordinator

My client, a prestigious firm within the Birmingham area is currently seeking for a Bid Assistant on a permanent contract. A great opportunity for an individual that is seeking for a forward moving organisation where you can grow.

Key Roles

  • Ensure the tender process is fit for purpose, identifying opportunities to develop and enhancing it, and keep up to date with industry best practice.
  • Scoping, identification and evaluation of tender opportunities through procurement portals and existing legal frameworks.
  • Coordination of tender teams, including setting up kick-off meetings, determining timelines and project plans, ensuring all contributors are aware of their responsibilities and meet their deadlines.
  • Production and submission of bids, tenders and award entries for the firm, identifying and reworking existing content where relevant and adhering to brand guidelines.
  • Reviewing and editing input from tender submission teams.
  • Maintaining the central knowledge bank to ensure standard information is available for stakeholders to access, including maintaining a database of submissions on the firm's document management system.
  • With the Marketing Communications Manager and the Bid Assistant, ensuring case studies are completed promptly for use in tenders, within marketing collateral, on the website and in PR.
  • Work with stakeholders to provide strategic and tactical support to develop winning propositions.
  • Update the marketing dashboard monthly/quarterly with activity and success rates.
  • Arrange debriefs, and provide feedback after each submission.
  • Working with the Library team, contribute to business intelligence about tender opportunities and the market awareness of the firm.
  • Support the Practice Director and Senior Partner with the business development plans for the firm. Support the Marketing Communications Manager/Head of Marketing with CRM management and development.
  • Coordination of firm's awards submissions including providing advice on when we should and shouldn't complete a submission.
  • Coordination of the firm's legal directory submissions including setting key internal deadlines to ensure submission within the deadlines, and providing advice and support to ensure that submissions are of a high standard.
  • Line management and development of the Bid Assistant.
  • Other marketing support as requested by the Head of Marketing/BD.


  • A minimum of 3 years' experience in a business development role, developing tenders

and bid submissions in a multi-sector and/or professional services environment.

  • Proven experience in planning and delivering proposals in a complex business environment.
  • Full understanding of the bid/tender lifecycle.
  • Experience of using tender and procurement portals.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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