Financial Operations Administrator (EA)

Department for Education
10 Oct 2017
16 Oct 2017
Job Type
Contract Type

The Financial Operations Administrator will:

Provide administrative support to the supplier payments and debt management function, entering invoices onto the payment system. Carrying out accuracy checks, contributing to daily supplier payment runs and ad hoc support tasks.

• Support the preparation and processing of sales and purchase invoices, using a mixture of techniques entering programme payment data and ensuring timely issuing of remittance advice.
• Carrying out checks on accuracy
• Contributing to daily supplier payment runs
• Filing, photocopying and scanning documents
• Provide support in handling and resolving associated queries from customers and providers, adhering to high customer service standards.
• Maintaining generic mail box and escalating complex cases as appropriate.
• Work within clearly defined rules, guidelines, regulations and policies, undertaking routine tasks within limited flexibility.

Person specification

• Experience of working in a busy finance function, with a good understanding of finance systems
• Work within clearly defined rules, guidelines, regulations and policies
• Experience of customer service management
• To understand their own work area, be able to quickly get up to speed with issues relating to own business area
• Be an effective communicator both orally and in writing
• Provide advice and guidance to others
• Understand their own work area
• Good interpersonal skills
• Experience of achieving team deadlines
• Using finance systems, Microsoft Office, data input, filing and archiving(both paper and electronic formats)
• Demonstrate the civil service competencies outlined above


We'll assess you against these competencies during the selection process:
  • Collaborating and partnering
  • Making effective decisions
  • Delivering at pace

Civil Service Competency Framework



Civil Service pension schemes may be available for successful candidates.

Things you need to know


Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

Nationality statement

Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules.

If you're applying for a role requiring security clearance please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.

Selection process details

An initial sift based on the lead competence "Collaborating and Partnering" may be held if a large number of applications are received. Please refer to the Civil Service Competency Framework for guidance on the details of the competences that your application will be based on.

If your application progresses to a full sift, all competences will then be considered
Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.


Candidates in their probationary period are eligible to apply for vacancies within this department.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.