Administrator

Recruiter
Change Resourcing
Location
Heathcote
Salary
£8.00 per hour
Posted
11 Oct 2017
Closes
20 Nov 2017
Contract Type
Full Time

Main Purpose of the role

To provide an effective administrative service to the Strategic office and site team, ensuring the smooth running of the strategic office and systems.To be a Contracts Administrator in a Construction Company operating in the Housing, Education or New Build Market.To utilize the in house systems in place where possible. To understand, implement and adhere to the company SHEQ policy/strategy

Main Duties / Accountability

  • Utilise IT to the full and ensure work is progressed effectively
  • Prioritise workload
  • Maintain confidentiality of private and confidential information
  • Ensure correct internal and external distribution of correspondence
  • Save all typed work to correct file on system - EDMS
  • Open incoming post, action and distribute
  • Process outgoing post, apply postage ready for collection / drop off
  • Maintain post area in an organised and tidy manner
  • To provide an efficient, courteous and professional approach to all telephone callers
  • To record and convey accurately and at the appropriate time incoming or outgoing messages
  • To take accurate facts and contact details for the recipient of the message
  • To monitor telephone equipment and be fully conversant with all functions of the telephone
  • Greet visitors to the site office efficiently and politely
  • Operate door entry system (if applicable)
  • Ensure visitors to site sign in and out of the office via the Visitors book
  • Receive goods deliveries and inform necessary recipient to ensure prompt removal
  • Carry out filing as per standard filing system, keeping files up to date using the EDMS system & any hard copies as required
  • Monitor and review all contract files to ensure procedures are being followed and files are up to date -
  • Stock check (if applicable)
  • Order stationery as and when required, ensuring costs are kept within budget and authorization is obtained from the Contracts Manager / Project Manager / Office Manager for all purchases
  • Issue stationery as required
  • Any other reasonable management request
  • NBH / EPB ensure that client information for handover is collated
  • NBH - prepare resident handover packs
  • NBH / EPB liaise with CDMC where necessary
  • Monitor internal system (data pro) to ensure that issues are resolved in a timely manner by the relevant person
  • Monitor EDMS system to ensure that this is being used effectively
  • Ensure thatemails are dealt with appropriately
  • Ensure that controlled documents are recorded appropriately (Gas, Elec certs etc)

Keepmoat’s Values

Straightforward, collaborative, creative and passionate.

Essential

Experience

·Previousadministrator experience

Skills / Knowledge

·Excellent organizational skills

·Effectively manage time in order to meet deadlines

·Ability to work on more than one project at a time

·Ability to process information from more than one source

·Professional attitude and approach to work

·Ability to work to tight deadlines