Buyer Administrator

Buyer Administrator

Engineering & Manufacturing

Stoke-on-Trent

Initial 5 month contract with a view to going full-time following the initial 5 month period

JOB BRIEF:

The role can either be based in a BU within any region or Group Purchasing and is responsible for supporting the Purchasing team in order to execute all operational aspects of the Procure to Pay activities.

Responsible for a small range of minor categories or suppliers.

THE ROLE:

More specifically, the role is responsible for the following:

NPI:

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Receive Purchase requisitions from all Business Units and raising RFQ's on nominated suppliers for each component
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Working with Suppliers and Engineering with regards to drawing queries, ensuring any necessary drawing changes are actioned in line with expected timelines.
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Working with the buyers to analyse the Quotation Analysis Form to ensure the pricing quoted is correct.
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Raise Purchase Orders for each component in line with the cost target
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Raise Capital Sanction Requests on behalf of category buyers
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Raise tooling asset forms and communicate the same to suppliers via the tooling order
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Raise Purchasing Orders for tooling
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Agree the initial sample and production date with the supplier and feedback any conflict with regards to requested dates to the business unit.
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Progress the ISIR delivery with the supplier, ensuring any changes to agreed dates are communicated to the buyer and business unit
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Obtain completed tooling asset forms and any future supporting documentation to allow the category buyer to sign-off the suppliers tooling invoice

Quality:

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Support the category buyers in the production of detailed information relating to component rejects relating to PPM.
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Ensure prompt approval of ISIR through the quality teams once received
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Communicate Engineering changes to the supplier base via the ECN system, ensure suppliers respond within agreed timelines and take necessary action to close out.

Cost:

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Responsible for maintaining and ensuring the integrity of the price files
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Raise the Price Change Forms as and when required on behalf of the category buyers
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Ensure that debit notes are discussed with the supplier, price files corrected and debit notes cancelled
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Manage and maintain the monthly cost movement report to ensure that all PCF's raised within the month have been actioned on the system
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Prepare for negotiations for suppliers within minor category responsibility

Risk:

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To send out and follow up communications to the supplier base with regards to business continuity plans, capacity questionnaires, and supplier code of conduct.
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Negotiation of Warranty Agreements within category responsibility

People:

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To be responsible for all communication to Business Units with regards to the status of all P2P activities
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Management:

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Be responsible for the production of a monthly AVOB report
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Manage the status report on a weekly basis on behalf of the category
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Produce and distribute purchasing data for the Category areas as requested.
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Support the production and/or development of documentation for Strategies, reports, trackers and toolbox.

THE PERSON:

Based out of the Stoke on Trent site the ideal Buyer Administrator will have the experience or skills in the following;

Detailed understanding of Purchasing tools and processes including:

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Computer based programmes particularly Microsoft Excel, Word
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Basic Commercial Skills
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SAP preferable
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Working within a Matrix Organisation

THE COMPANY:

This business critical project for our customer, success in this assignment could lead to further contract opportunities later