Secretary - Commercial Property / Conveyancing

Leamington Spa
£18,000 per annum
13 Apr 2018
28 May 2018
Contract Type
Full Time

An experienced Secretary is sought by one of the Midlands’ largest law firms to join their Commercial Property team. The award-winning firm has been providing advice to their business and individual clients for nearly two centuries across a diverse range of sectors.

The Role:

As a Legal Secretary you will provide general administrative support within a busy team of fee earners within the Commercial Property department, with your day to day duties including:

Client and Matter Management:

  • Take phone calls on behalf on the team, dealing with enquiries and where a referral is needed, endure a comprehensive email is provided.
  • Undertake audio typing and copy typing of client correspondence/forms/documentation when required.
  • Produce draft letters and emails to send clients and external organisations.
  • Document management including photocopying, scanning, faxing, collating and binding.
  • Produce invoices and other accounting forms.
  • General secretarial duties such as booking appointments, rooms and pool cars etc.
  • Work alongside Compliance in carrying out searches and background checks on prospective clients.
  • Filing, both paper and electronic.
  • Liaise with clients and external organisations over the telephone when required. Take and convey messages.
  • Document management including photocopying, scanning, faxing, collating and binding.

The successful conveyancing Secretary will demonstrate:

  • Previous experience in a secretarial or administrative role within a professional office environment, working to challenging deadlines.
  • Commercial property / conveyancing experience is desirable but not essential
  • Minimum education to GCSE level (or equivalent), A-C grades including English.
  • Proficient with Microsoft Office, in particular Outlook, Word, Excel and PowerPoint. This includes formatting, track changing and amending documents.
  • Ability to audio type and produce documents accurately and quickly.
  • Experience gained within a legal/professional environment is desirable, particularly within the commercial property sector.
  • Experience of handling particular technical aspects of the discipline such as Stamp Duty Land Tax and Land Registry applications would be beneficial.?

Essential soft skills:

  • Have strong oral and written communication skills
  • Be highly organised and professional
  • Bubbly positive personality
  • Be motivated and enthusiastic with a positive ‘can do’ attitude, remaining calm when under pressure
  • Have an eye for detail, produce accurate work


  • £18,000 – £20,000 salary depending on experience
  • 22 days holiday + bank holidays increasing to 25 with length of service
  • Pension scheme,
  • Training and development
  • Healthcare scheme
  • Free on-site car parking
  • On-site café
  • An active social committee and childcare vouchers

Secretary – Commercial property / Conveyancing

Leamington Spa, Warwickshire

£18,000 - £20,000 + benefits

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