Transport & Distribution Administrator

Ferryfast Ltd
13 Apr 2018
21 Apr 2018
Contract Type
Full Time
Transport & Distribution Administrator

Location: Pershore, Worcestershire
Salary: Competitive, DOE - Pro Rata
Contract: Permanent, Part time
Hours: 3 days per week (20 hours max)

The Company:

Ferryfast Produce Ltd has been established for 35 years and is one of the UKs leading fresh produce companies, providing high quality fresh produce nationwide to the wholesale markets, the catering industry and large processers.

We are looking for a Transport & Distribution Administrator to join our busy and expanding team.

Duties include:

General Administration:

• Daily Post - distribute to relevant people
• Fines; speeding tickets and congestion charges - action as and when received
• Tax all vehicles and ensure all relevant MOT's are up to date
• Order labels/tickets as required
• Collate all vehicle accident information, keep log and report to Insurance company asap.
• Ensure all vehicles are added to London Permit Scheme database as required
• Ensure all hire vehicles are added to insurance during period of hire

Drivers Hours Regulations:

• Tachographs/Vehicle Logs - record all tacho's received and file ready to send, file vehicle logs whilst checking for discrepancies in mileages
• Ensure all Tachographs are analysed and digitals are downloaded
• Compile infringement reports and issue to Transport Director
• Compile Drivers Hours reports for WTD when Tacho's are back on system and issue to Transport Director
•Assist and cover in all Tachograph aspects including driver / vehicle card downloads

Financial Administration:

• Ensure all Transport invoicing is effective and meets deadline targets
• Obtain all data for Special Charge invoicing and ensure invoices are sent to relevant people
• Process supplier invoices- send for authorisation and issue nominal codes
• Load supplier invoices onto XQR
• Post/Email Transport invoices- find any POD's required and retype any relevant invoices Follow up on supplier statements that all invoices have been received
• Complete month end reports and submit to relevant people
• Compile weekly and monthly fuel reports
• Compile mpg & Ops Stats summaries weekly / monthly and issue to Transport Director
• Deal directly with suppliers over invoice queries


• Provide full admin support for Transport Director
• Undergo training on Distribution programme with aim to support Distribution team in peak periods
• Assist Transport & Distribution team with telephone queries
• Provide cover on fuel system and reports

We thank all applicants but due to the high expected response, we will only respond to individuals invited to interview.

Strictly no agencies

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