Assistant Facilities Manager

300 North Limited
£30000 - £40000/annum + £5,000 Car allowance
13 May 2018
22 May 2018
Contract Type
Full Time
Excellent opportunity for an Assistant Facilities Manager to join a leading company in Facilities and Asset Management in the Birmingham area.

You will be covering sites between Birmingham and Milton Keyens so ideal be based in the middle around the rugby region


* Permanent Position
* Assistant Facilities Manager
* Location - Rugby/Birmingham
* Assisting in overseeing the FM service delivery of hard and soft services
* 30-40k basic salary plus £5,000 Car allowance + bonus + private healthcare and pension
* 25 days holiday plus bank holidays (increasing after level of service)

This would suit someone from total FM or hard services FM background who is looking for a career with a leading company in the UK.

You could also be an experienced PFI PA with technical knowledge or come form a PFI bidding background.

You will primarily assist in overseeing and managing the service delivery of hard and soft services FM which is delivered by third parties.

The ideal candidate will have worked within the healthcare sector for an engineering, or FM service provider delivering TFM or Hard FM services and will ideally have an understanding of how PFI, PPP or LiFTCo contracts operate.

We are also looking for someone who is prepared to do administrative work as the projects require this which will include, prepare reports, process variations etc.

Duties and Responsibilities

* Assist with the preparation of statutory audit reports, returns statistics and accounts etc.
* Assist with the preparation, completion and submission of reports, minutes and accounts to ensure compliance
* Undertake audits on the PPM system for both statutory and non-statutory plant
* Deputise for the senior Facilities Manager as directed and act as the clients alternate principal point of contact with the Client on all matters affecting the agreements entered into and on policy, strategy, overall performance and contract compliance.
* Statutory maintenance - monitoring and auditing of statutory and non-statutory maintenance and implementation of a maintenance system.
* Ensure compliance of all obligations of the services team under the management services contracts.
* Manage both the capital works and service variations procedures in accordance with the prescribed documentation and good industry practice.
* Monitor the performance of all third party service providers
* Assist in the development of the annual life cycle plan and oversee the delivery of the works.
* Ensure the service provider manages the life cycle requirements in accordance with the contract throughout the fiscal year.
* Attend and chair meetings as required in relation to any aspect of the job.
* Monitor and implement all quality assurance reviews on all aspects of each operating company's services to the project.
* Implement quality assurance and quality control programmes especially in relation to the service providers.
* Negotiate and administer agreements with third parties for the supply of goods and services.
* Advise each operating company on income generation plans, selection and monitoring of third parties providing such services.
* To maximise commercial income opportunities.
* To ensure that the appropriate controls including any reports, asset data and project calendars are implemented in a timely manner.
* To ensure appropriate and timely reviews and audits take place.

Person Specification

* Experience of working at Management level with an FM Service Provider, Asset Management Company or end Client in Facilities Management
* Healthcare/hospitals sector experience essential
* Professionally qualified in an engineering, construction or F.M. discipline advantage but not essential
* Knowledge of maintenance, PPM's and SLA's
* PFI, PPP or LiFTco contract experience would be advantage