Fleet Administrator

First Choice Recruitment Services
£23,000 per annum
24 Jul 2018
22 Aug 2018
Contract Type
Full Time

This face paced role involves the management and organisation of a fleet of premium vehicles to ensure they are kept fit for use mechanically and in presentation. Booking and allocation of vehicles to customers and for regular maintenance and repairs in an efficient and timely manner. Previous vehicle logistics / fleet administration is required:

Key Responsibilities

  • Coordinating vehicle bookings and ensuring allocations meet requirements using fleet management system FMS
  • Managing vehicle job sheets through dealer workshops as required using FMS system
  • Coordinate inhouse workshop facility and manage through put of work
  • Prioritise and coordinate valet staff in accordance with bookings
  • Liaise with Dealer workshops to book in and manage warranty failures and major reworks
  • Arrange and sort vehicle transport requirements for the site
  • May be required on occasion to collect and deliver trailered vehicles to and from site to dealerships
  • Support the site manager with ensuring vehicle process and procedures are fulfilled
  • Global and UK logistical support as required
  • General equipment stock control and adhere to auditing procedures and timelines
  • Responsible for coordinating all on site allocated trailers and ancillary equipment etc.
  • Maintain company audit requirements on behalf of the site pertaining to vehicles and equipment
  • Responsible for the provision of PPE to site for customers and staff (internal ordering system)
  • Responsible for any maintenance arrangement for site allocated kit
  • Coordination of inspection of kit and equipment
  • Reporting any engineering issues with the Fleet Technical Engineer
  • Maintain and audit kit and equipment held in store

Skills, experience and qualifications

  • Knowledge and practical understanding of Health & Safety, COSHH and Environmental procedures
  • Knowledge of fleet management system preferred
  • A process focused individual with small business awareness
  • Good communication skills
  • Organisational abilities - the ability to support a large number of activities simultaneously
  • PC skills - computer literacy i.e. Excel, Word, PowerPoint and Google mail as well as working with internal company database
  • Work on own initiative with minimal management supervision
  • Must have full UK driving licence
  • Awareness of Vehicle Tachograph knowledge preferred

Normal working hours 8am - 5pm but occasionally staff may be asked to work different/extended hours.

Please email you up to date CV details to Judy and call to discuss your application further.

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