This is an excellent opportunity to join a forward thinking and progressive firm that values their workforce. Due to continued expansion, they are seeking to recruit an experienced Secretary/Administrator to join them.
Main Purpose of the Job:
To provide an effective and efficient secretarial support service. Communicating effectively across all departments and with clients. Continually looking to streamline and improve processes within the department.
To produce documents and letters as directed by means of computerised word processing and document management systems.
To maintain electronic files and filing systems in an organised and efficient manner as required.
To attend clients by telephone and in person in a professional, personable and engaging manner.
Compiling and maintaining electronic data
Creating of documents
Scanning documents in an organised and efficient manner
To assist with day to day administrative matters as required including:-
Opening new files
Closing files and archiving
File organisation and filing in accordance with departmental procedures
Assisting with billing procedures, cheque requests and other account enquiries
Making appointments, arranging meetings and maintaining an up to date computerised diaries
Making travel arrangements
Maintaining an up-to-date compliance record
To attend appropriate training courses to improve all elements of job requirements
To assist where necessary with the general running of the office, including assisting the 'front of house' team with the hosting of client meetings and events (may involve occasional evening events) as required
Any other reasonable task which may be required from time to time to assist with the smooth running of the team and/or the effectiveness of the team
Knowledge and Experience:-
Extensive knowledge of secretarial duties and skillsl
Advanced working knowledge of MS Office applications including specifically Outlook, Word, Excel and Powerpoint
Accurate and efficient PC Skills
Accurate and speedy copy and/or audio typing skills
Experience of document Management System desirable
Driving licence is desirable
Demonstrates the ability to show initiative
Able to prioritise effectively
Able to work under pressure
Flexible and professional approach
Excellent communication skills
Must be willing to undertake further training as required
Willing to take on additional responsibilities desirable
Looking for a long-term position to develop and grow with the team and its customers