Plant Secretary

Alliance Personnel
14 Oct 2018
30 Oct 2018
Contract Type
Full Time

* Provision of a confidential secretarial service to the Plant Director and General Manager and general administration support

Essential Functions

* Corporate point of contact

* General Reception Duties/Management of switchboard

* Provision of a confidential secretarial service to the Plant Director & General Manager

* Support for Management Team with regard to general administrative duties.

* Responsible for Time and Attendance for the M&P and Negotiated Staff Group

* Co-ordination of the Management Team by collating diary information, arranging and supporting meetings, co-ordinating briefing information and producing statistical management reporting information.

* Arrange & co-ordinate large number of conferences for VP’s etc which can include all transport/accommodation etc.

* Arrangement of all travel including hire cars, flights & accommodation requirements as required

* Control of operations taxi account

* Provision of a fully comprehensive support service to visitors.

* Support for Plant Consultative Meeting and other Management meetings as appropriate. Note taking.

* Compilation and co-ordination of presentations on behalf of the Management Team for Customer visits.

* Quarterly internal audits.

* Travel expenses via SAP

* Compilation of the Major Capital Case Projects on a weekly basis.

* Organisation of all MOR’s & QOR’s which included responsibility to obtain and prepare the lunches/refreshments for the QOR. Working closely with the CEO’s driver on forthcoming visits to ensure efficient arrival/departure.

* Arrangement of plant tours as and when required.

* Out of hours work as required.

* Arrangement, co-ordination and support of internal and external events e.g. Long Service Awards etc

* SOX tester

* Works within PCC and company policies, procedure and guidelines.


* GCSE Maths and English, RSA typing Stage 3


* PC Literate including advances Excel User essential

* Must have prior experience within a key administrative role.

* Works under supervision, but a wide degree of creativity, independent judgment and latitude is required

Technical Competencies

* Accuracy and attention to detail in all commercial matters

Behavioural Competencies

* Professional and acts with dignity and respect

* Maintains confidentiality at all times

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