Executive Assistant to CEO

Simpson Judge Ltd
50000.00 GBP Annual + 00
17 Jan 2019
25 Jan 2019
Job Type
Contract Type
I am currently welcoming applications for a superb opportunity to join a highly successful, reputable professional services business. Based in their modern offices in Stoke On Trent you will be supporting the CEO of the business. As such, I am only considering candidates with significant experience of supporting senior level Executives within challenging, demanding and professional services environments. You will have significant input into the running of the office and the business, as well as supporting the CEO in every aspect of his business.

Duties will include:

Manage the Chief Executive's diary so that it runs efficiently and effectively. This includes complex and constantly changing scheduling of meetings; anticipating scheduling problems; preparing relevant paperwork and reacting quickly and calmly to any last minute changes.
Preparing daily folders with all necessary documents for the upcoming meetings.
Manage the CEOs inbox and follow up on any existing meetings/projects or potential meetings, flag important issues.
Systematically read the Chief Executive's emails several times a day.
Respond directly when meetings are to be organised or confirmed.
Write weekly recaps and reminders while the CEO is away on business or on holiday
Liaise regularly with the relevant teams to get the updates and follow up on projects and deadlines and deliverables.
Book all travel arrangements (taxis, transfers, trains, flights, hotel accommodation ensuring that pre negotiated rates are adhered to, including visas where needed).
Mostly professional travel but can include private and family.
All travel documentation to be accessible and subsequently systematically filed and days outside of the UK recorded.

Please note ONLY candidates with a significant amount of experience will be considered and candidates who currently support and look after a CEO, CFO or COO.