Office Assistant

Recruiter
William Mitchell / HA Light
Location
Smethwick
Salary
£8.21 per hour
Posted
18 Jan 2019
Closes
04 Mar 2019
Contract Type
Full Time

H A Light Findings / Priory Products manufacturer and sell jewellery findings and have been established for almost 100 years. William Mitchell Calligraphy have been designing and manufacturing exceptional pens for almost 200 years. Both companies export their products all over the world and are renowned for their high quality.

This is an excellent opportunity to work in a professional, fast paced working environment. Training will be given to enable you the opportunity to grow and progress within the company. This position will expose the successful candidate to all aspects of running a business.

You will be joining a small but dedicated team and will report directly to the Office/Sales Manager providing day to day administration support to ensure the smooth running of the businesses. Everyone in the department has multiple roles so you would be required to cover a number of jobs within the business. A willingness to learn, commitment and flexibility is key to being successful.

Main Duties and Responsibilities:

  • Process sales orders
  • Answering telephone - dealing with Customers, Suppliers and handling general queries
  • Raising invoices, tracking, sending and requesting credits
  • Preparing stock information as required
  • Taking minutes in meetings
  • Preparing and processing delivery notes
  • Working with production staff making sure that materials and products available to meet the demand
  • General office duties
  • Packing/preparing orders to cover holidays and busy periods

Requirements:

  • Excellent organisation and time management skills with the ability to prioritise a heavy workload
  • Good working knowledge of Microsoft Office would be preferred (knowledge of Opera would be advantageous)
  • Excellent written and spoken English
  • A good telephone manner and the ability to build good working relationships with customers and suppliers
  • Ability to work well under pressure to meet deadlines
  • Absolute discretion when dealing with sensitive information

Hours of Work: Mon-Thurs 8.00am to 4.30pm Friday 8.00-12.45pm

Salary negotiable dependant on experience

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