HR Administrator

20000.00 - 24000.00 GBP Annual + GBP20000 - GBP24000/annum
15 Feb 2019
05 Mar 2019
Job Type
Contract Type
Hamlin Knight is currently recruiting for an experienced HR Administrator on a 3 months fixed term contract to join a very popular charity based in Rugby.


•Be the first point of contact for HR enquiries, responding sensitively and appropriately where possible and referring queries to others as appropriate

•Ensure all offer letters, contracts and new starter paperwork are completed, liaising with managers as appropriate e.g. salary changes, fixed term contract extensions etc.

•Manage the accurate recording and monitoring of data through whole the employee lifecycle including:

oEmployee Database

oPersonal files

oPayroll and pension records

oAbsence records such as sickness, maternity

oProbationary periods

oPeople Management Process e-system organogram

oArchive of data in accordance with GDPR requirements

•Co-ordinate and administrate all online HR systems e.g. policy management software, application tracking systems and supporting others in their effective use e.g. providing log in details, managing listed users etc.

•Provide professional and engaging recruitment administration support in a way that promotes Practical Action as a potential employer to candidates

•Ensure all vacancies are advertised as appropriate; liaise with line managers on updating job descriptions and the recruitment process

•Work with outsourced provider to coordinate the recruitment process, including shortlisting candidates, scheduling interviews, and notifying unsuccessful candidates

•Maintain and manage the UK recruitment tracker, ensuring details can be reported e.g. report how long a vacancy took to fill and any cost savings to the business for the financial year

•Provide administration support for the onboarding process from offer letter through to joining and induction - offer letters, payroll information, references and DBS checks, contracts etc.

•Deliver the HR induction and brief new starters on relevant policies, use of attendance systems etc.

•Answer queries in relation to our attendance management system (Yourself)

•Prepare reports on absence, holidays, new starters

•Ensure that global people metrics are up to date and submit data for the UK office

•Provide administration support to the programming of induction of all new starters and general administration support to the Learning and Development Manager

•Undertake all elements of Learning and Development administration relating to events and learning activities, including webinars and e-learning courses, scheduling and booking appropriate training rooms, booking lunches, liaising with trainers and venues to ensure arrangements in place, updating attendance, monitoring and reporting on uptake

•Assist in collating and disseminating learning materials, training hand outs and briefings

•Administer and monitor course bookings and be responsible for the promotion of courses to relevant staff in order to ensure maximum take-up of training places

•Provide global administrative support for Lingos, registering new employees, help with log in details, reports etc.

•Update the SharePoint learning and development news page weekly

•Manage the leaver process e.g. leaver forms, informing IT/Facilities, conducting exit interviews

•Provide administrative support for grievances/disciplinaries/investigations for employee relations issues

•Process all invoices and record expenditure on relevant budget records and obtain relevant approvals before passing to finance

Experience Required:

•HR experience and skills including knowledge of UK Employment Law

•HR qualification is desirable e.g. CIPD Certificate in Human Resource Practice

•Experience of recruitment practices

•Excellent interpersonal skills, able to relate professionally to others at all levels

•Good communication skills, both written and oral

•Excellent organisational skills

•IT literacy in Microsoft Office applications