Proposals Engineer

Michael Sharma Group
£30000 - £42000 per annum
06 Mar 2019
21 Mar 2019
Contract Type
Full Time

Client: My client is an international automation engineering business based in Warwick

Role: We are looking for a Proposals Engineer to work within the Sales and Proposals Team.


  • To generate tender documentation in response to a customer enquiries.
  • To ensure that customer requirements and expectations are fully understood and considered.
  • To ensure that the bid due dates are met.
  • T o liaise with Group to obtain the most up to date estimating information, ensuring both the Proposals team and the estimating system are kept up date with the latest information.
  • To actively explore with customer and suppliers cost effective solutions.
  • When appointed take on the role of Proposals Co-ordinator for overall responsibility of proposals.
  • Liaise and work with Sales and Marketing Managers to ensure receipt of profitable orders according to targets laid down from time to time.
  • To ensure customer purchase orders are entered onto SAP in a timely manner to meet business needs.

Key Result Areas:

  • Determine proposal priority in conjunction with sales/management team.
  • Develop proposal strategy in conjunction with management team.
  • Plan resources required and communicate to management team.
  • Review customer specifications.
  • Produce purchase enquiry template in conjunction with purchasing.
  • Obtain accurate quotations using enquiry template from suppliers selected in conjunction with purchasing.
  • Produce cost estimate using appropriate format, including internal effort plan, expenses, site set-up and external costs.
  • Produce cash flow plan using standard company format.
  • Produce tender specification / quotation using standard company format.
  • Produce first look timing plan.
  • Keep abreast of, and contribute to, Group R & D to ensure the best technical and commercial solutions are offered to the customer.
  • Be responsible for project managing a major proposal/project, or to be part of a major proposal/project team as appointed. (Refer to ‘Project Manager Job Description for major/minor contracts’ for detailed roles and responsibilities of this position).
  • Ensure suitable equipment specification and selection involving liaison with available technical resource and suppliers as required.
  • Ensure provision of commercial support to ongoing project involving quoting, supplier liaison, requisitioning etc
  • Ensure the provision of technical support to ongoing proposal or project.
  • Ensure suitable liaison with Group companies and suppliers for Technical and pricing information.
  • Ensure competent preparation of tender documentation, namely specifications, quotes etc.
  • Ensure a performance/acceptance criterion is clearly defined at the tender stage.
  • Adherence to applicable Quality Procedures in all of the above with special regard to control of paperwork.
  • Determine SAP (SD) order numbering and (PS) project structures in accordance with group codification rules
  • Produce project budgets from ‘As Sold’ cost estimates; Apply WBS codes in line with PFS APSS template codes and APT Type/HGR codes

Required Knowledge and Experience:

  • Ability, knowledge and experience to meet, as a minimum, level 1 descriptors for each factor of the Expertise career band according to the Company grade structure.
  • Computer literacy - knowledge of Microsoft PC applications (Word, Excel, Access, Project.).
  • Ability to prioritise work load.
  • Ability to work under pressure to meet tight deadlines.
  • Technical knowledge of relevant company products / systems.
  • Ability to update DSGB estimating databases.
  • SAP Key User status

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