Family legal secretary - Leamington Spa

NAC Legal Resourcing Ltd
Leamington Spa
dependent on experience
18 May 2019
30 May 2019
Contract Type

Family legal secretary - Leamington Spa

You will provide direct support to the Family department to enable each of them to operate at optimum efficiency.

Key responsibilities -

Typing, using SOS Connect and digital dictation to manage all current and archived matters, including creating new and managing existing contacts, client data and matters as required

Using Egress Switch (encryption software) to send confidential documents out via email

Liaising with clients, solicitors, the Courts and others

Organising meetings and conferences with Counsel and clients; making travel arrangements when necessary.

Sending reminders (texts, letters and phone calls) to clients regarding appointments or Court hearings

Obtaining availability of and booking in Counsel and experts involved in cases

Triaging new matters, both on the phone and in person

Preparing basic court forms such as divorce petitions or Form Es

Preparing indices, chronologies and schedules of assets

Taking telephone messages; scanning and filing post; attaching letters to envelopes with relevant enclosures and ensuring that post is checked and sent

Adding dates and deadlines to diaries

Researching information when required

Maintenance of file format and content in accordance with the Office Manual, photocopying and scanning documents as required

Creating, updating and maintaining case bundles

Meeting with clients to complete basic forms or obtain further information and instructions

Delivering documents by hand to court and elsewhere

Assisting with reception duties when required

Checking and actioning incoming post in the absence of the fee earner. Ensuring that full notes are on files/SOS and that the fee earner is notified by email of all work done their absence

Chasing up outstanding information on cases

Assisting other colleagues if they are out of the office due to annual leave, sickness etc.

Accounts procedures

Preparing bills

Requesting cheques

Obtaining a Partner's signature for cheques

Requesting the transfer of money between client and office accounts

Obtaining the approval of Accounts of all claims on accounts prepared

Making refreshments and ordering food for clients and internal meetings when required

Any other reasonable duties as directed by your manager