Sales Ledger Administrator
Location: Bromsgrove Salary: up to £20k Immediate Start 09:00 - 17:00 Monday - Friday We are currently recruiting for a well-established manufacturing company based in Worcestershire. This is a fantastic opportunity to join a forward-thinking family business and work within a well-established team. To be performed on a daily basis Post, Allocate and Reconcile all trade counter transactions. Post and allocate all Customer receipts in all bank accounts Resolve part payments customer. No Partial allocations allowed. Communicate relevant info to Sales when payment for Proforma, Held Orders or Quotations are received. Daily Reconciliation of Bank accounts Fully process any approved refunds on the same day allocating to the credit note / receipt. Respond to all incoming Sales Ledger related communications from Customers cc relevant colleagues. Chase customers for payment by telephone using agreed collection plan / filter list Resolve any "Zero terms" despatches - reporting daily to FD and keeping list clear. Credit checking new customers and updating the system with FD approved terms. Banking of Cash and cheques To be performed on a weekly basis Prepare collection plan for review by FD, prioritising oldest and highest value debts. Fully allocate all "Zero Balance" accounts Send out automated reminder letters, escalating to Solicitor letter by approval of FD and updating notes in system. To be performed on a monthly basis Take payments from Customers' Cards where approved, and obtain authorization if needed Statements to be sent on 1 st working day of each month after processing for previous month is complete. Place Overdue / over credit limit accounts on hold. Reconcile Month end Sales Ledger to Nominal Ledger Control Account. Reconcile Month end Bank Account Balances to Nominal Ledger Control Account. EC Sales List to HMRC Intrastat Despatches submission to HMRC Credit Card reconciliation and journal General expectations and standards Actively manage credit status of customers by changing hold flag, by and reviewing credit limits, particularly poor payers or problem accounts. Record and follow up on notes of customer interactions on the system. Ensure all customers have the correct currency and VAT settings. Ensure all customers have the correct terms Assist FD with Year end Audit Assist FD with HMRC enquiries.