PA to Directors of Retail

Recruiter
Holland and Barrett International Limited
Location
Nuneaton
Salary
Competitive
Posted
08 Jul 2019
Closes
23 Jul 2019
Contract Type
Permanent

Job Title: PA to Directors of Retail

The Role

Holland & Barrett has an exciting role for a PA to the Directors of Retail . This is a provision of full secretarial and administrative support to the Directors of Retail, and team when necessary.

  • Diary and email management.Dealing with incoming email, and post, and corresponding on behalf of the Director.
  • Drafting responses for the Director to letters and emails.
  • Acting as gatekeeper for pre-screening all internal and external queries, whether these are calls, post and/or emails and the use of own initiative to respond where possible and/or appropriate. Organising internal/external meetings.
  • Preparation of documentation, presentations and agendas for internal and external meetings.
  • Providing meeting support, including coordinating diaries, booking rooms, hospitality etc.
  • Attending meetings as appropriate in order to take minutes and ensuring all actions are accurately recorded and followed up.
  • Arranging travel including flights, trains, hotels, transfers, ensuring the Director is fully aware of the itinerary.
  • Providing a level of support for Director's team, including meeting coordination, diary management, holiday tracking etc.
  • Ensuring expenses and invoices are monitored and checked in line with Company policy before signing off and processing by the Director.
  • Liaising on behalf of the Director with all levels of management.
  • Devising and maintaining both paper and electronic office filing systems.
  • Managing projects, carrying out background research and presenting findings.
  • Maintaining confidentiality at all times and strict prioritisation of tasks.

The Person

  • Attention to detail
  • Discretion
  • Excellent communication skills, both verbal and written
  • Ability to build strong working relationships with stakeholders
  • Confidentiality when dealing with sensitiveinformation
  • Good team player
  • Honest and reliable
  • Ability to communicateeffectively with various levels of the organisation both internally and externally
  • Previous experience of working at Corporate Board level
  • Competent in the use of Outlook, Excel, Word and PowerPoint
  • Ability to multitask and flexibility to reprioritise work load as appropriate
  • Highly organised with excellent attention to detail and a strong work ethic
  • Ability to work independently and be proactive
  • Flexible approach with the ability to multi-task and work on own initiative
  • Ability to work under pressure and to tight deadlines