PA to Directors of Retail

Holland & Barrett
09 Jul 2019
28 Jul 2019
Contract Type
Job Title: PA to Directors of Retail The Role Holland & Barrett has an exciting role for a PA to the Directors of Retail . This is a provision of full secretarial and administrative support to the Directors of Retail, and team when necessary.
Diary and email management.Dealing with incoming email, and post, and corresponding on behalf of the Director. Drafting responses for the Director to letters and emails. Acting as gatekeeper for pre-screening all internal and external queries, whether these are calls, post and/or emails and the use of own initiative to respond where possible and/or appropriate. Organising internal/external meetings. Preparation of documentation, presentations and agendas for internal and external meetings. Providing meeting support, including coordinating diaries, booking rooms, hospitality etc. Attending meetings as appropriate in order to take minutes and ensuring all actions are accurately recorded and followed up. Arranging travel including flights, trains, hotels, transfers, ensuring the Director is fully aware of the itinerary. Providing a level of support for Director's team, including meeting coordination, diary management, holiday tracking etc. Ensuring expenses and invoices are monitored and checked in line with Company policy before signing off and processing by the Director. Liaising on behalf of the Director with all levels of management. Devising and maintaining both paper and electronic office filing systems. Managing projects, carrying out background research and presenting findings. Maintaining confidentiality at all times and strict prioritisation of tasks.
The Person
Attention to detail Discretion Excellent communication skills, both verbal and written Ability to build strong working relationships with stakeholders Confidentiality when dealing with sensitive information Good team player Honest and reliable Ability to communicate effectively with various levels of the organisation both internally and externally Previous experience of working at Corporate Board level Competent in the use of Outlook, Excel, Word and PowerPoint Ability to multitask and flexibility to reprioritise work load as appropriate Highly organised with excellent attention to detail and a strong work ethic Ability to work independently and be proactive Flexible approach with the ability to multi-task and work on own initiative Ability to work under pressure and to tight deadlines