Property Administrator

15000.00 - 15000.00 GBP Annual + GBP15000/annum
17 Jul 2019
02 Aug 2019
Job Type
Contract Type
Property Administrator / Receptionist

Property Administrator to work with my well-established property client, the role involves working closely and providing administrative support to the Lettings Team, dealing with enquiries, co-ordinating and undertaking day to day administration associated with my clients residential letting portfolio as well as maintaining regular contact with applicants and clients.

Property Administrator/Receptionist Duties:

* Deal with incoming calls as appropriate

* Deal with repairs reported by tenant's, obtain quotations for works to be carried out, seeking landlord's instructions where appropriate and following up on repairs carried out.

* To meet and greet tenants, prospective landlords and applicants in reception and deal with any enquiries they may have including payments and collection of keys.

* To maintain and update Landlord's Gas safety Record system, instructing engineers, informing tenants, progression inspections and reports. Obtaining quotation for engineer's recommendations and taking landlord's further instructions.

* Organise EPC (Energy Performance Certificates) renewals with landlords and tenants.

* To log and obtain Landlord's Building Insurance Schedules.

* Organise PAT Testing (Portable Appliance Test) - taking landlord's instructions and arranging with contractor and tenants.

* To assist all Property Managers with referencing applicants and the necessary "Right to Rent" checks

* Updating tenant's details with The Dispute Service after initial fixed term to periodic.

* Prepare letters to tenants enclosing updated deposit certificate.

* Confirming inspections for Property Managers and preparing reports.

* Maintaining contractors Public Liability Records.

* Assist with arranging viewings.

Property Administrator/Receptionist Skills & Experience:

* Experience in Lettings Administration preferred - ideally 2 years or more.

* Strong organisational skills and ability to Multi-Task.

* Able to work effectively within a fast-paced environment either individually or as part of a team.

* Confident manner in dealing with clients.

* Excellent telephone manner and communication skills.

* Computer literate - Knowledge of Microsoft Office applications - training will be provided for internal system