HR & Payroll Administrator

Business Hr Solutions (Consultancy) Ltd
20000.00 - 24000.00 GBP Annual
06 Sep 2019
30 Sep 2019
Job Type
Contract Type

Hours: Full time, Monday to Friday, 9am-5pm

Contract: Permanent

Salary: up to GBP24,000 per annum

Location: Rugby, Warwickshire

Our client is currently seeking a highly experienced HR & Payroll Administrator to join their team to provide efficient and timely HR and Payroll administrative support to the HR Function within the School.

If you would like to work in a varied position, where you'll be kept busy with various HR, Payroll and other administrative tasks then we would love to hear from you.

Key Duties and Responsibilities:

  • Maintain the Single Central Register ensuring that is kept current and accurate and in accordance with legal requirements
  • Responsible for the School's leaver process, writing to employees who are leaving with relevant correspondence and ensuring all relevant parties are informed in order to assist a smooth departure
  • Undertaking vetting process: List99/DBS/ID/RTW, TP, EEA, Leadership to support the HR Advisor in the recruitment of new employees to the School
  • Completion of a monthly earnings survey for the Office for National Statistics (Government Agency)
  • Production of fortnightly and monthly reports for the Head of HR relating to staff analytics and payments
  • Keep accurate records of Benefits in Kind for the annual P11D preparation and Inland Revenue return
  • Under the supervision of the Head of HR, undertake pension administration and annual returns for the Stakeholder and Teachers Pension Scheme
  • Maintenance of staff medical insurance records.
  • Provision of a highly confidential administrative support service to the HR Function
  • Produce annual data and manage the long service award process including issue of associated correspondence and payments
  • Support the HR Advisor as required on starters, mid-employment and leaver procedures, correspondence, setting up induction, IT support training etc
  • Promoting and safeguarding the welfare of children and young persons for who you are responsible and with whom you come into contact
  • Completing the Exit interview process and following up with the HR Advisor the appropriate course of action (if any)
  • Supporting the recruitment and selection process
  • Administering, maintaining the HR and Payroll database and creating reports when requested
  • Accurate filing of all HR personnel files both electronically and hard copies
  • Providing first line HR guidance to staff and reporting this to the HR Advisor
  • Any other reasonable tasks as directed by the Head of HR

Essential Skills and Experience:

  • GCSE A-C in Maths and English
  • NVQ or equivalent in Business Administration
  • HR administration experience
  • Experience of working within the Education sector
  • Understanding of payroll and pensions requirement
  • Current HR legislation, policies and procedures
  • Understanding of DBS and relevant vetting checks process
  • Proficient in Microsoft Office (Excel, PowerPoint & Word)
  • Highly numerate
  • Experience of working with databases
  • Excellent interpersonal, communication (both written and verbal) and influencing skills
  • Ability to organise and prioritise workload, work under pressure and deliver against tight deadlines


  • National Payroll Certificate
  • CIPD membership
  • HR or Business related Degree
  • Safeguarding qualification
  • Experience of working in a payroll department in the education sector.
  • CiPHR (HR database)
  • I-recruit (Recruitment database)
  • Conducting DBS & vetting checks
  • Experience of administering payroll
  • Good presentation and reporting skills
  • Proficient in use of PASS payroll
  • HR Procedures relevant to the education sector