Accounts Assistant - Part Time

Kinver, Stourbridge
20 Oct 2019
22 Oct 2019
Contract Type
Full Time
Part Time Accounts Assistant - 22.5 hours per week

Accounts Receivable
  • Raising invoices, credit control, answering invoice queries, sending statements, reconciling Direct Debits in Accounts Package.
  • Managing Aged Debtors, checking for accuracy and submitting direct debits
  • Ensure accuracy of invoice by using various systems to gather data, allocate customer receipts.

Accounts Payable
  • Add Invoices to Sage One online system, check invoices for accuracy, ensure goods have been received, are fit for purpose, pass invoices for payment, maintain Purchase Order database
  • Track deliveries, inform customers and manage returns process.
  • Order and obtain quotes for hardware, software, licenses and services, dealing with suppliers. Answer any supplier invoice or payment queries.

Office Administration
  • Deal with incoming customer enquiries, act as an overflow for incoming calls to the helpdesk team.
  • Be first point of contact for incoming telephone account and sales enquiries.
  • Email periodic system reports to customers.
  • Order office supplies, arrange courier collections and deliveries, arrange travel for staff where required.
  • Provide refreshments to guests upon arrival at office, upon request from management
  • Provide support to Directors.
  • Any other administrative duties as required.

The ideal Accounts Assistant
  • Worked in an accounts environment, calm, high attention to detail, 'can-do' attitude, positive, down-to-earth, flexible in approach, sense of urgency, can work without supervision.
  • Ideally some that has worked in a computer environment, such as an IT support company or software house but not essential.

Computer Skills
  • Excel (able to understand basic excel functions) Word, Office 365, Email. Used Sage or similar cloud accounts package.

Working Hours
  • 10am to 3pm
  • Monday to Friday
  • 30 minute lunch break (this can be flexible)

  • Dependent upon experience

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