Receptionist/Administrator

Recruiter
Anonymous
Location
Stone
Salary
Competitive
Posted
21 Oct 2019
Closes
25 Oct 2019
Job Type
Administrator
Contract Type
Permanent
Matchtech are working with a world class organisation who are currently seeking to recruit an administrator to work in a busy office. The role would be supporting two departments as well as covering the reception as needed.

Role Description:

Reception cover
Travel bookings
General admin duties such as typing, shredding, monitor of stationery cupboard and reordering stock, maintenance of printers and their supplies, post distribution
Maintaining electronic and paper records, filing, collating, checking, photocopying, scanning
Laying out and clearing up of refreshments for meetings (coffee, buffets)
Answering the telephone in the group and taking messages
Maintaining all customer correspondence with respect to engineering projects, archiving of completed contract documentation, email management, document tracking and archiving.
Assisting with drawings to/from the shop floor, despatch notes and hand over to courier's
Ensuring all projects are conforming to all QA for documentation
Sending correspondence and documentation to customers
Chase up of outstanding documentation
Copying of supplier invoices
Customer satisfaction calls

You will need:

Outstanding organisation skills
Strong attention to detail skills
Good skills/experience in Word, Excel, Outlook, databases
Comfortable with working in an IT environment for technical engineers

Personal Qualities:

Ability to work under pressure, to strict deadlines, sometimes juggling multiple demands
Able to work on your own and as part of a team
Willingness to learn and be pro-active
Flexibility over hours from time-to-time
Good personal skills, comfortable with meeting/greeting visitors
Good telephone manner

Matchtech acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers and is part of Gattaca Plc.

Gattaca Plc provides support services to Matchtech and may assist with processing your application