Adminisrator / Receptionist

22 Oct 2019
27 Oct 2019
Contract Type
Summary of Role (Full or Part-time):

To work in an administration role across two departments in the company fulfilling the below duties. The candidate will also be required to work on reception and provide cover for the main receptionist as and when required. The ideal candidate would be someone who is happy to work across different teams and get involved in multiple different tasks.

Role Description:

Reception cover

Travel bookings

General admin duties such as typing, shredding, monitor of stationery cupboard and reordering stock, maintenance of printers and their supplies, post distribution

Maintaining electronic and paper records, filing, collating, checking, photocopying, scanning

Laying out and clearing up of refreshments for meetings (coffee, buffets)

Answering the telephone in the group and taking messages

Maintaining all customer correspondence with respect to engineering projects, archiving of completed contract documentation, email management, document tracking and archiving.

Assisting with drawings to/from the shop floor, despatch notes and hand over to courier's

Ensuring all projects are conforming to all QA for documentation

Sending correspondence and documentation to customers

Chase up of outstanding documentation

Copying of supplier invoices

Customer satisfaction calls

Essential Requirements:

* Good organisation skills

* Attention to detail

* Good skills/experience in Word, Excel, Outlook, databases

* Comfortable with working in an IT environment for technical engineers

Personal Qualities (essential):

* Able to work under pressure, to strict deadlines, sometimes juggling multiple demands

* Able to work on own initiative

* Willingness to learn and be pro-active

* Flexibility over hours from time-to-time

* Good personal skills, comfortable with meeting/greeting visitors

* Good telephone manner